This video explains how to remind people of the purpose of meeting, prevent too much detail and digressions, and return back to previous points. Summarize main points at start of each item. Leave extra items for the next meeting, and potentially have a separate meeting for big items.
- One of the worst things about meetings…is when they've rambled on for too long.…So a very important job for you if you're running a meeting…is to keep it moving along at the right pace.…So let's start with some general ways…to keep a meeting on track and running to time.…To start with, the first couple of minutes set the tone.…So if you wander in slightly late,…chat to some of the group…while the others are sitting there ready,…and then say, "Okay, everyone,…"I suppose we'd better start.…"Although I'm sorry, it's all going to be a bit boring."…Then everyone's thinking oh, okay,…it's that kind of meeting.…
I'll switch my brain off and wait for it to end.…Much better to start crisply with okay, everyone,…welcome to the meeting.…We've only got 45 minutes and we've got a lot to cover…so let's get started.…Item one, Jane, would you like to give us a summary?…And then everyone is sitting up and thinking right!…I need to pay attention to this.…It helps in this initial two minutes…if you can mention one exciting goal for the meeting.…
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- Define the four types of meetings.
- Determine who needs to attend a meeting.
- Assess the ideal meeting duration.
- Produce reminders for successful meetings.
- Identify how to facilitate a successful meeting.
- Evaluate solutions for dealing with latecomers and common meeting problems.
- Assess if you should go to a meeting.
- Recognize how to make your voice heard.
- Plan remote or virtual meetings.