Why some people get so much more done than others. Reducing box 2 (hassle) in order to free up time for box 3 (planning). This will reduce the time spent in the crisis box - box 1. What are your percentages? How much time do you get to think? How much time do you spend in the crisis box and what can be done to reduce this?
- So we've seen that if you think about…the importance and the urgency…of the things you want to do,…all your results come from the time…spent in box three of Eisenhower's template,…and you can find a copy of this in the exercise files.…Therefore, the objective of time management…is to spend as much time as possible in box three,…but how can we do this?…Having ruled out working longer hours on a regular basis,…the only way to increase box three…is to reduce the time spent in the other three boxes,…mainly box two.…
We have to focus on box two, the urgent stuff,…because you can't reduce box one.…Sorry I can't help you with that crisis I'm afraid…because I'm planning today.…You have to deal with box one when it comes up,…and there's probably not much to be saved…out of box four.…It's quite small for most people anyway these days,…so box two is the one to reduce.…Have a look at these figures.…Suppose you're spending 20% of your day in box one,…which is a bit much, but not terrible.…
60% of your day is in box two,…which is a lot but normal.…
The first—saying no—is simple in theory, but hard in practice. Chris explains how to reclaim the power of "no" to make room for true priority items. The second step, negotiation, allows you to spend less time on unimportant tasks. The third way is to delegate sometimes, and the fourth is improving systems and processes so that repetitive tasks are quickly and easily managed. Last but not least, Chris explains how to overcome perfectionism and nitpicking. He explains how to apply the five methods to all time-stealers, including meetings, interruptions, and more.
In the initial chapters, he'll help you clarify your life and work goals, prioritize to-dos using Eisenhower's matrix of tasks, and answers questions like "Does working longer hours actually get more done?" The worksheets included with the exercise files will help you apply the lessons to your own work and life, and hone your time management skills—one step at a time.
- Making the most of every day
- Separating important from urgent items
- Using Eisenhower's matrix of tasks
- Finding more time for important things
- Saying no
- Negotiating tasks
- Delegating to save time
- Improving your systems
- Letting go of perfectionism