Be considerate of people's time. Some start times work better than others. Always have a finish time. In addition, you may want timings for each item to help keep the meeting on track and get the right balance between agenda items.
- How long should you allow for your meeting?…Well, I don't like 'as long as it takes'.…I think you certainly should…plan on having a finishing time,…because the people who come to the meeting…need to know how long it's going to last.…They might want to arrange other things…in the rest of their day.…So we need a start time and a finish time.…As I mentioned earlier, the length of the meeting…depends largely on the type of meeting.…If it's a regular team meeting, it should be 15-30 minutes.…But if it's a problem-solving meeting,…it might be half a day, or even a whole day.…
For the other two meetings, communication,…where you're telling a large group of employees…about what's going on,…and progress-monitoring,…where they're telling you how they're getting on,…you can work out the length…by how much you need to present,…or how much you need to get reports on.…And I would say, if in doubt,…go for shorter rather than longer.…That'll force you to have an efficient meeting,…and the worst case is that…you'll have to schedule another one…
Author
Chris Croft
Released
3/26/2017Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Define the four types of meetings.
- Determine who needs to attend a meeting.
- Assess the ideal meeting duration.
- Produce reminders for successful meetings.
- Identify how to facilitate a successful meeting.
- Evaluate solutions for dealing with latecomers and common meeting problems.
- Assess if you should go to a meeting.
- Recognize how to make your voice heard.
- Plan remote or virtual meetings.
Skill Level Beginner
Duration
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Introduction
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Introduction1m 16s
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Four types of meetings3m 15s
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1. Setting Up Meetings
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Choose your meeting format4m 31s
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Establish meeting roles4m 10s
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How to decide meeting length3m 36s
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2. Facilitating Meetings
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Use of visual aids3m 10s
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How to keep meetings moving4m 42s
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Closing your meeting3m 45s
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3. Common Meeting Problems
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Dealing with latecomers4m 39s
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When meetings go off track3m 55s
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When conflicts arise2m 28s
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4. Rules for Attending Meetings
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Make your voice heard3m 55s
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Help the facilitator2m 35s
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5. Remote or Virtual Meetings
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Technology considerations3m 32s
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How to run a remote meeting2m 50s
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Conclusion
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Next steps1m 4s
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Video: How to decide meeting length