Concise wording can be the difference in whether a report is read or not. In this video, Judy shares a variety of areas to consider during the revision process of a technical report including: avoiding hyperbole, and eliminating cliches and arcane data. She also offers examples of how to look for multiword phrases that can be replaced with one or two words.
- [Narrator] You may have a credible, complete report.…But if it's not concise, readers get frustrated.…And the report does not have the impact you want it to.…So let's start with a strong statement.…All business writing needs to be concise.…Then when you add the technical element to the business…document, using concise wording can be…the determining factor.…If your technical is even read.…Why?…The longer the report,…the more time the reader must devote to reading it.…
Because the unnecessary words require additional pages.…Not the best way to make a good impression on the reader.…That wordiness can detract from the reports…overall professionalism.…So how can you be sure your report is concise as you edit?…Let's look at seven areas with multiple examples to look at…as you revise.…One trick to help you make your report concise…is to use the Search Replace word processing feature.…That feature will reveal all the places you've used…certain words or expressions…once you identify them for the search.…
Once those are revealed, you can then decide…
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- Identify the purpose and main point of a report.
- Determine which questions should be asked before writing a technical report.
- Recall the six ethical principles identified by the Society of Technical Writers.
- List three groups of readers that could be the audience for a technical report.
- Examine the technical audience.
- Explain when it is appropriate to use generic headings.
- Recognize the best approach for writing a first draft.
- Name three areas of a report that should be assessed during the revision process.
- Review the best strategies for keeping your writing concise.
Skill Level Intermediate
Business Writing Principleswith Judy Steiner-Williams1h 32m Beginner
Writing a Business Reportwith Judy Steiner-Williams1h 57m Intermediate
Business Writing Strategieswith Judy Steiner-Williams1h 59m Intermediate
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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