Even if the audience for a report is familiar with the technical material and language, writers must still analyze their audience’s needs before writing. In this video, Judy shares her tips on writing for a technical audience, including the amount of time that will be spent with the report, how it will be shared outside the primary audience, and if the readers be internal or external.
- [Narrator] You are the technical person…writing for another technical person.…How difficult can that be?…You no longer have to be concerned…about clarity and word choice,…since you both understand the same technical terms.…Right?…Well, maybe, but probably not.…Actually, in some ways, a technical writer…writing for a technical audience may be…as difficult or challenging as writing…for a nontechnical audience.…Why?…You can't necessarily assume that you and your reader…are on the same page.…
So you do have to be cautious and alert…to the reader's needs, to help the reader understand,…even if you are both technicians.…Let's look at some concerns that do need to be analyzed…before you start writing for that technical audience.…First, you need to analyze if you are both…technical experts in the same field.…You may be the project lead specialist…writing to the business development specialist.…Some technical terminology may be shared.…Some may not.…Next, consider that you may have a different purpose…in writing a technical report than the takeaway…
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- Identify the purpose and main point of a report.
- Determine which questions should be asked before writing a technical report.
- Recall the six ethical principles identified by the Society of Technical Writers.
- List three groups of readers that could be the audience for a technical report.
- Examine the technical audience.
- Explain when it is appropriate to use generic headings.
- Recognize the best approach for writing a first draft.
- Name three areas of a report that should be assessed during the revision process.
- Review the best strategies for keeping your writing concise.
Skill Level Intermediate
Business Writing Principleswith Judy Steiner-Williams1h 32m Beginner
Writing a Business Reportwith Judy Steiner-Williams1h 57m Intermediate
Business Writing Strategieswith Judy Steiner-Williams1h 59m Intermediate
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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