Join Dave Crenshaw for an in-depth discussion in this video Establishing the most valuable activities, part of Time Management Fundamentals.
Few people have a work position that requires them to do only one thing. Most people have job descriptions that require them to perform several different activities. Typically, the smaller the organization, the wider variety of these activities you are likely to have. However, of all the different activities that you perform, only a couple of them are truly the most valuable. What do I mean by valuable? Keep in mind, I am talking about work time only, not you time.
For instance, there's no way to put a value on being a parent, or being a friend to someone else. But we can very clearly put a value on what it would cost us to replace certain work activities. To keep this simple, let's measure the value of an activity by the amount of money that you would pay someone else to perform the same task at the same quality. That means activities you excel at, the ones that would cost you the most per hour to pay someone else to do, the top two, would be your most valuable activities.
I sometimes call them MVAs for short. All the other activities that you do during work time other than those two MVAs are your less valuable activities, or LVAs and if you're like most people, you're likely spending the majority of your work time in these very low value, low impact LVAs. When I speak to executives, I'll sometimes do an on the spot poll and ask the audience how much time they're spending on their top two most valuable activities.
And consistently I find the average executive spends less than 20% of their time in their most valuable activities. This is significant, because what it means is that while they have the capacity to do work that is worth perhaps several hundred dollars per hour instead, they're choosing to spend the majority of their time on activities that are worth much, much less. In order to achieve maximum results during the limited amount of work time you have each week, you'll want to focus the majority of your time on your most valuable activities.
In this next section, I'll take you through a process that helps you discover your top two MVAs. And then, we'll create a time budget to ensure you spend appropriate amounts of time in them each week.
Learn how to get more done in the shortest time possible and avoid the obstacles and distractions that can get in the way of good time management. Dave gives practical strategies for increasing productivity in three main areas: developing habits to be more organized and reducing clutter in your workspace; staying mentally on task and eliminate the to-dos you have floating in your head; and developing a time budget to get the most done during your workday and focus on your most valuable activities.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Finding your productivity style and motivation
- Understanding the principles of time management
- Avoiding the pitfalls of multitasking
- Narrowing your gathering points
- Consolidating email and voicemail accounts
- Practicing mind-clearing techniques
- Choosing and using calendar software
- Saying no with tact
- Mastering the what, when, where processing system
- Processing email vs. checking email
- Maintaining productivity gains