The facilitator reviews the agenda and meeting objective. They specify that phones are not allowed, note how questions will be handled, shut the door and put a sign on it, and more. Keep in mind that bribery can be used—for example, you can have snacks at the start of the meeting. Don't underestimate the power of food.
- So here are six things you should do…at the start of your meeting.…First, is a statement of intent.…The first two minutes of the meeting set the tone,…so you should start crisply, with a statement…of the objectives of the meeting.…Now that statement should be almost exciting…and inspiring if you can do it.…Welcome to this meeting, and I think it's going to be…a historic one, we're going to set the pricing structure…for the next year, and if we get this right…it'll be our most profitable year ever,…so let's get started, something like that.…
But then, before you actually start,…there are a few housekeeping items to cover.…Ideally, without losing momentum from your great start.…So, the second thing to do is to point out…that there is an agenda.…It's only got five items on, and we've only got an hour,…so that's just 12 minutes per item, but we can do it.…Third, a reminder that phones are on silent…and not on the table.…There are lots of permutations of this,…but I find that so called silent phones buzzing on the table…
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- Define the four types of meetings.
- Determine who needs to attend a meeting.
- Assess the ideal meeting duration.
- Produce reminders for successful meetings.
- Identify how to facilitate a successful meeting.
- Evaluate solutions for dealing with latecomers and common meeting problems.
- Assess if you should go to a meeting.
- Recognize how to make your voice heard.
- Plan remote or virtual meetings.