A description of the four boxes in Eisenhower's matrix, the four combinations of urgent and important: crisis, hassle, planning ahead, and don't do it. Box 4 divides into two parts, the things that have to be done and the things that don't. What can you do to avoid being in the crisis box too much?
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- The difference between urgent and important…was first described by Dwight Eisenhower back in the 1950s.…In fact, he rather brilliantly said,…"I have two kinds of problems, the urgent and the important.…"The urgent ones are not important,…"and important ones are never urgent."…However, although I do agree with him…that most urgent things aren't important, and vice versa,…You can sometimes get things…that are both important and urgent.…And you can also get things that are neither.…
Here are the four combinations in box format…numbered one to four.…So, we've got four types of tasks.…One is crisis, two is hassle, three is progress,…and four is necessary or perhaps unnecessary evils.…So a quick look at the four boxes.…First you know when you're in box one.…Because it's a crisis and it's urgent…you have to draw everything and deal with it right away.…And because it's important, you have to spend plenty of time…on it and do it properly.…
Box one is a bad place to spend much time in,…because although you're doing important things,…
The first—saying no—is simple in theory, but hard in practice. Chris explains how to reclaim the power of "no" to make room for true priority items. The second step, negotiation, allows you to spend less time on unimportant tasks. The third way is to delegate sometimes, and the fourth is improving systems and processes so that repetitive tasks are quickly and easily managed. Last but not least, Chris explains how to overcome perfectionism and nitpicking. He explains how to apply the five methods to all time-stealers, including meetings, interruptions, and more.
In the initial chapters, he'll help you clarify your life and work goals, prioritize to-dos using Eisenhower's matrix of tasks, and answers questions like "Does working longer hours actually get more done?" The worksheets included with the exercise files will help you apply the lessons to your own work and life, and hone your time management skills—one step at a time.
- Making the most of every day
- Separating important from urgent items
- Using Eisenhower's matrix of tasks
- Finding more time for important things
- Saying no
- Negotiating tasks
- Delegating to save time
- Improving your systems
- Letting go of perfectionism