Try to keep the number of attendees low, especially for virtual meetings. Meetings that repeat tend to grow as individuals get added, and it's hard to remove people. This video provides polite ways to prune meetings that have grown. In addition, learn about Doodle as an inviting tool.
- Once you've sorted out the format of the meeting,…next we have the question of who to invite to the meeting.…It's easy to think, if in doubt, invite them…because we don't want anyone to feel left out…and we don't want to have any skill gaps at the meeting.…But the problem is that each person you invite…makes the meeting more unwieldy.…If you go from four to eight people,…the whole thing will feel completely different.…It's going from an informal, fast moving group…to a formal, complicated event…with many more combinations of people to interact.…
And then there's the cost of people's time…and the logistics of organizing the meeting.…We all know how difficult it can be…to find a time that works for everyone,…sometimes it's nearly impossible.…So the key is to keep the number of attendees…as low as possible.…The one exception is the communication type meeting,…where you're telling everyone your message.…Then the numbers don't matter,…they don't affect the length or the difficulty…of the meeting.…In this case, you really might as well invite everyone…
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.
- Define the four types of meetings.
- Determine who needs to attend a meeting.
- Assess the ideal meeting duration.
- Produce reminders for successful meetings.
- Identify how to facilitate a successful meeting.
- Evaluate solutions for dealing with latecomers and common meeting problems.
- Assess if you should go to a meeting.
- Recognize how to make your voice heard.
- Plan remote or virtual meetings.