Join Mike Figliuolo for an in-depth discussion in this video Defining your resource needs, part of Building High-Performance Teams.
- There's no bones about it. High performing teams have a lot of work to get done and you as their leader need to make sure you have the right resources and understand what types of resources you need to achieve those tasks. Now, a lot of times we start with, here are the resources I have, therefore here are the tasks I'm going to go out and pursue. That's completely backwards. The tasks need to define the resources that you need.
So first look at the initiatives you have and the strategy that you've laid out because those tasks are ultimately going to dictate the types of resources you need and when you are going to need them. If you pursue it in the reverse order you are never going to have enough resources to get that work done. So start with a list of initiatives and then prioritize. You won't be able to get all of that work done at the same time. So you have to think through.
If this is my vision of what I'm trying to achieve and here's the strategy for how I'm going to achieve that vision. Here's the sequence of initiatives that I need to pursue and there may be dependencies. Initiative one has to get done before initiative two. By laying out that clear prioritization you're going to be able to build a resource plan that will make sense. Take that prioritization list and build a bottoms-up forecast of the resources you're going to need.
For each initiative, lay out the resources that that initiative is going to need to be successfully executed and lay those resources out in terms of specific skill sets. Maybe on this project I need people with coding skills and on this project I need people with operational and project management skills. So for each initiative, lay out those skills. Lay out the other types of resources you'll need. For every single initiative, being able to lay out a specific resource plan to achieve that initiative successfully.
Next in terms of building your bottom-up forecast for resources you have to look at business as usual. We're running the organization day-to-day in addition to pursuing new initiatives. A lot of times we forget there's a base level of resources we need just to get our daily work done. Looking at meetings, responding to emails, doing reports, performing tasks that that team has to deliver on every single day as part of that teams mission.
Once you've laid out the business as usual resource needs and the initiative resource needs, then you can start developing that higher level resource plan. You'll stack those up and take, here are my business as usual initiatives and resource needs, then I'll layer on top of that the top priority initiatives and say here's the resources I'll need to achieve all of this work. By having that clarity of what level of resourcing you'll need you're going to make sure that your teams have the resources that are required to perform the work and do it well, and do it properly and you're also going to be able to articulate to higher what resources you are going to need as you make your case for gathering those and providing them to your team so they can be successful.
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- Creating a compelling vision and mission for your team
- Understanding the resources your team needs to succeed
- Recruiting the right people
- Balancing workload
- Setting goals
- Empowering people
- Resolving conflict
- Building bench strength and succession plans<br><br>
- The PMI Registered Education Provider logo is a registered mark of the Project Management Institute, Inc.