Cover letters for a technical report explain the attached report, describe the report’s purpose, and offer context for the reader. A cover letter also conveys next steps or content that does not fit elsewhere in a technical report. In this video, learn how to structure and organize an effective cover letter.
- [Instructor] Cover letter, transmittal,…transmittal cover letter,…as with most parts of a proposal,…different terms are used to describe them.…Actually, if the report is an internal report…then it may be in memo format,…which is the more standard format…for internal communication with a heading of to,…from, date, and subject, so not a letter at all.…If the report is to an external client or agency,…then the standard letter format is used…on your company letterhead…following all the letter requirements,…address, salutations, subject line, easy to read paragraphs,…complimentary close, sincerely is standard,…the signature block with special notations such as copy,…if someone else is receiving a copy of the letter…or the report.…
Regardless of the name and format,…the placement and purpose are standard.…This technical report section is usually the first thing…the reader sees after the title page.…Occasionally, it might even be affixed to the outside…of a report, but more generally it is bound with the report.…Its purpose is to explain the attached report,…
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- Identify the purpose and main point of a report.
- Determine which questions should be asked before writing a technical report.
- Recall the six ethical principles identified by the Society of Technical Writers.
- List three groups of readers that could be the audience for a technical report.
- Examine the technical audience.
- Explain when it is appropriate to use generic headings.
- Recognize the best approach for writing a first draft.
- Name three areas of a report that should be assessed during the revision process.
- Review the best strategies for keeping your writing concise.
Skill Level Intermediate
Business Writing Principleswith Judy Steiner-Williams1h 32m Beginner
Writing a Business Reportwith Judy Steiner-Williams1h 57m Intermediate
Business Writing Strategieswith Judy Steiner-Williams1h 59m Intermediate
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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