Join Dave Crenshaw for an in-depth discussion in this video Consolidating multiple email accounts, part of Time Management Fundamentals.
- Although some people wish it was less so, email has become part of our everyday lives, especially at work. In a later video I'll show you how to process the email you deal with each day. Right now, I just want to help you reduce the number of email gathering points you may have. To keep your gathering points down, I recommend you have only one email inbox. This means that if you have multiple email accounts, for instance a Gmail account, an Apple account, a Yahoo account, a corporate account, no matter how many accounts you have you want them all to go into one email inbox.
Because there are so many kinds of software programs available for handling email, it's not practical for me to give you a full walk through in this training of how to consolidate accounts for every program. There are resources available on lynda.com that will help you understand these various email programs better, and I encourage you to take those courses, however, what you'll want to do right now is if you have many email accounts combine all of those into one central email program.
Some people may be concerned by this concept. feeling that they want to keep work and personal separate. Now, if there are legal considerations behind that or if your work requires you to keep them separate then you're going to have to have an extra gathering point and there's really no way we can avoid that, but if you have the ability to combine work and personal I highly recommend it. You'll actually gain a much greater amount of efficiency and productivity if you deal with both personal and work at the same time when it come to processing.
By handling all of your emails in one spot you'll get into a rhythm of making those decisions faster and easier. Also keep in mind that most email programs give you the flexibility of being able to respond to an email using the account that is was sent to. You can also have separate signatures that automatically go out depending on which account you're using. For instance you can have a work signature automatically attached to your email when you're replying to work emails and a personal signature automatically attached to email when you're replying to personal emails.
Take a moment right now and consider all the different email accounts you have, then decide what one central email program you're going to use to handle all that email in the future.
Learn how to get more done in the shortest time possible and avoid the obstacles and distractions that can get in the way of good time management. Dave gives practical strategies for increasing productivity in three main areas: developing habits to be more organized and reducing clutter in your workspace; staying mentally on task and eliminate the to-dos you have floating in your head; and developing a time budget to get the most done during your workday and focus on your most valuable activities.
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- Finding your productivity style and motivation
- Understanding the principles of time management
- Avoiding the pitfalls of multitasking
- Narrowing your gathering points
- Consolidating email and voicemail accounts
- Practicing mind-clearing techniques
- Choosing and using calendar software
- Saying no with tact
- Mastering the what, when, where processing system
- Processing email vs. checking email
- Maintaining productivity gains
Skill Level Appropriate for all
Q: This course was updated on 07/09/2018. What changed?
A: New videos were added that cover understanding the focus-chaos scale, as well as the Microsoft Office option. In addition, the following topic was updated: maintaining your productivity gains.