In this video, Judy explains that business writing for technical reports can be both formal and understandable for the reader. She delves into four key areas of writing: passive vs. active sentence structure, verb tense, person pronouns, and editorializing. Understanding how these four concepts work together will improve the writing of a technical report.
- [Narrator] How formal should the language be…in a technical report?…The answer isn't clear.…It depends.…It depends on how formal the report is, in general.…It depends on the type of report.…On the reader's expectations.…On company protocol.…But generally, technical reports are written formally.…In fact, we often hear the technical report prefaced…with formal.…So what exactly is formal writing?…Sometimes we think of formal writing as using archaic…business expressions.…
Convoluted sentences.…And hard to pronounce technical words.…That definition is the complete opposite of what…business formal writing really means.…Let's look at passive versus active sentence structure.…Tense.…First, second, and third person pronouns.…And editorializing.…If you understand how those four concepts work together,…you'll understand how to write formally.…And informally.…Just a quick review of active versus passive.…Active is subject acts.…
Passive is subject receives the action.…The surveyors inspected the construction site.…That's active.…
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- Identify the purpose and main point of a report.
- Determine which questions should be asked before writing a technical report.
- Recall the six ethical principles identified by the Society of Technical Writers.
- List three groups of readers that could be the audience for a technical report.
- Examine the technical audience.
- Explain when it is appropriate to use generic headings.
- Recognize the best approach for writing a first draft.
- Name three areas of a report that should be assessed during the revision process.
- Review the best strategies for keeping your writing concise.
Skill Level Intermediate
Business Writing Principleswith Judy Steiner-Williams1h 32m Beginner
Writing a Business Reportwith Judy Steiner-Williams1h 57m Intermediate
Business Writing Strategieswith Judy Steiner-Williams1h 59m Intermediate
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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