Join Dave Crenshaw for an in-depth discussion in this video Coming prepared, part of Leading Productive Meetings.
- You can help make the meeting effective…for both yourself and others by coming prepared.…Coming prepared means more than just arriving…at the meeting, listening and occasionally talking.…Let's explore five principles…for coming prepared to meetings.…First, bring your personal calendar.…Many times people will come to a meeting…and find themselves unable to schedule things…or commit to accomplishing things…without being able to look at their calendars.…So make sure that you have your calendar at hand.…
It's your time budget, and it will let you know…how much time you have available to make commitments.…Second, bring a gathering point for taking notes.…A gathering point is a predetermined place…where you put all the notes from your meeting.…Typically, in a meeting setting,…this will be a physical or digital notepad.…Create a system for yourself to indicate…when you've gathered an action item,…such as putting a big open check box…next to what you wrote down.…
Third, bring any action items that you agreed to complete…
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- Plan how to use technology successfully in your meetings.
- Determine how to select and support a meeting leader.
- Prepare what you need to make meaningful commitments in a meeting.
- Identify successful ways to initiate a meeting.
- Propose challenging ideas while promoting and maintaining healthy relationships.
- Delegate and coordinate work successfully.
- Follow up consistently to create a workplace culture of accountability.