Different approaches to checking your email. How often to check? The increasing use of email for urgent requests. Turn off the notification Bing. How quickly to reply? Frequency of checking doesn't reduce the backlog. Customer service, or speed of reply, depends on the backlog not the frequency of checking.
- There are four ways to check your emails,…and only one of them is the right way.…See if you can spot which one it is.…Number one.…Leave the notification bing on,…and every time an email comes in…have a look and see what it is.…Number two.…Check every five minutes to see what you've got.…Number three.…Check between two and six times a day,…depending on the type of business you run.…Number four.…Check once a week.…
Yes, I'm sure you agree with me…it's got to be number three,…checking two to six times a day.…Although, it's very tempting to check…what you've got every five minutes.…But why not have a look at each email…as soon as it comes in?…I think it's to do with depth of concentration.…For some jobs, you need to get quite deeply…into the thought processes,…and if an email drags you back out every few minutes…you end up taking a lot longer to get that task completed.…And it probably won't be done…to the same standard either.…
After each email, it takes maybe 15 seconds…to get back into the swing of your work.…So, 100 emails is 25 minutes lost.…
The most efficient people use technology and established systems of organization to manage their tasks and maximize their time. This course shows how to put these time management techniques to work for you.
- Managing your inbox
- Managing repetitive tasks
- Using lists and calendars
- Maximizing spare time
- Organizing information digitally and on paper
- Getting the most out of technology and software
- Writing effective email
- Reducing filing