Join Bob McGannon for an in-depth discussion in this video Building a request for proposal (RFP), part of Project Management Foundations: Procurement.
- One of my own favorite made-up terms is "enoughness".…As project managers, ideally we do just enough…project management.…Once we reach the "enoughness" point we should go no further…because we are adding undue overhead to our projects.…The same applies with procurement.…We should do what is enough to get the products…and services we need.…However, in some cases we need to be especially diligent…and thoroughly explain and negotiate…extensive services or products for our project.…
That's when you use the Request For Proposal…procurement documentation.…It is wise to leverage an RFP when you have…more complex procurement needs.…However, the RFP itself does not need…to be overly complicated, it just needs to be thorough.…Let's start with the type of information…necessary in an RFP.…The RFP should contain the purpose of the procurement…with expected business benefits,…a complete set of prioritized requirements,…potential types of products and/or services to be procured,…your draft terms and conditions,…selection criteria, and an explanation of the RFP process.…
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- Define project procurement.
- Distinguish when to use vendors and partners.
- Compare and contrast building versus buying.
- Identify different types of contracts.
- List types of payment approaches.
- Test your market.
- Build and use a request for information (RFI).