Join Dave Crenshaw for an in-depth discussion in this video Budgeting time, part of Leading Productive Meetings.
- The first step on the agenda is to begin on time.…It's helpful to view time like a budget.…Stay within your time budget,…and you will be more productive and relaxed.…Exceed your budget,…and you will be unproductive and more stressed.…It's the meeting leader's responsibility…to make sure the group stays within the time budget.…The template agenda provides some basic ideas…on how to allocate meeting time,…which you can adjust as needed.…
Let's look at how your meeting time…could possibly be divided.…For most meetings, the training should be brief,…five minutes at the most.…This will require you to be well-prepared.…Next, when each person reports…on the commitments they made in the last meeting,…we want to keep things concise,…under five minutes in total if possible.…The most fluid portion of your time budget…deals with time allocated to each attendee to be heard.…
For example, let's say that you have a 60-minute meeting…that ends at 11 o'clock,…and you complete the training and reporting by 10:15.…This leaves you with 45 minutes remaining.…
LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
- Plan how to use technology successfully in your meetings.
- Determine how to select and support a meeting leader.
- Prepare what you need to make meaningful commitments in a meeting.
- Identify successful ways to initiate a meeting.
- Propose challenging ideas while promoting and maintaining healthy relationships.
- Delegate and coordinate work successfully.
- Follow up consistently to create a workplace culture of accountability.