Join Dave Crenshaw for an in-depth discussion in this video Budgeting time, part of Leading Productive Meetings.
- The first step on the agenda is to begin on time.…It's helpful to view time like a budget.…Stay within your time budget,…and you will be more productive and relaxed.…Exceed your budget,…and you will be unproductive and more stressed.…It's the meeting leader's responsibility…to make sure the group stays within the time budget.…The template agenda provides some basic ideas…on how to allocate meeting time,…which you can adjust as needed.…
Let's look at how your meeting time…could possibly be divided.…For most meetings, the training should be brief,…five minutes at the most.…This will require you to be well-prepared.…Next, when each person reports…on the commitments they made in the last meeting,…we want to keep things concise,…under five minutes in total if possible.…The most fluid portion of your time budget…deals with time allocated to each attendee to be heard.…
For example, let's say that you have a 60-minute meeting…that ends at 11 o'clock,…and you complete the training and reporting by 10:15.…This leaves you with 45 minutes remaining.…
Author
Dave Crenshaw
Released
7/26/2018LinkedIn Learning (Lynda.com) is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
- Plan how to use technology successfully in your meetings.
- Determine how to select and support a meeting leader.
- Prepare what you need to make meaningful commitments in a meeting.
- Identify successful ways to initiate a meeting.
- Propose challenging ideas while promoting and maintaining healthy relationships.
- Delegate and coordinate work successfully.
- Follow up consistently to create a workplace culture of accountability.
Skill Level Intermediate
Duration
Views
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Introduction
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Improve meetings1m 3s
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Group meetings58s
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1. General Principles
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Using technology in meetings2m 23s
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2. Before the Meeting
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Scheduling the meeting3m 5s
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Determining a meeting leader3m 26s
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Creating an agenda3m 33s
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Preparing brief training4m 3s
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Coming prepared2m 41s
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3. Starting the Meeting
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Budgeting time2m 48s
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Opening on a positive note2m 43s
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Presenting brief training3m 41s
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Following up on commitments3m 25s
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4. During the Meeting
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Being heard3m 53s
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Giving and taking feedback3m 36s
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Taking minutes3m 30s
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Closing the meeting2m 14s
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5. After the Meeting
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Completing action items1m 55s
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Conclusion
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Next steps1m 26s
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Video: Budgeting time