Everything that matters comes from time spent in box 3. Both personally and at work. What can you do about other people leaving things in box 3 until they become urgent? There are in fact two main approaches to dealing with this, as Chris Croft will explain. A brief description of the fire brigade in box 3 - prevention, and systems to react.
- I want to have a closer look at box three…because if you think about it,…everything that will make any difference to your life,…your future, or the successful future of your company…will be in box three.…Anything that will make a difference to the future…will be something important…and probably something that's not immediately urgent,…everything from healthy eating and exercise…right through to having a 10-year strategy.…They're all important, but not urgent…so they're in box three…and if you don't deal with these box three tasks,…then sooner or later you'll find yourself in box one,…the crisis box.…
If box one is already more than about 10%,…then the key is to tackle the source of the crises…and if you think about it, there's only one place…that crises come from and that's box three.…Everything is important, but not yet urgent…before it becomes a crisis.…Every crisis starts out life in box three…and because you didn't spend the box three time…on planning or preparing or training or quality systems…or communication or recruiting the right people, et cetera,…
The first—saying no—is simple in theory, but hard in practice. Chris explains how to reclaim the power of "no" to make room for true priority items. The second step, negotiation, allows you to spend less time on unimportant tasks. The third way is to delegate sometimes, and the fourth is improving systems and processes so that repetitive tasks are quickly and easily managed. Last but not least, Chris explains how to overcome perfectionism and nitpicking. He explains how to apply the five methods to all time-stealers, including meetings, interruptions, and more.
In the initial chapters, he'll help you clarify your life and work goals, prioritize to-dos using Eisenhower's matrix of tasks, and answers questions like "Does working longer hours actually get more done?" The worksheets included with the exercise files will help you apply the lessons to your own work and life, and hone your time management skills—one step at a time.
Lynda.com is a PMI Registered Education Provider. This course qualifies for professional development units (PDUs). To view the activity and PDU details for this course, click here.
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- Making the most of every day
- Separating important from urgent items
- Using Eisenhower's matrix of tasks
- Finding more time for important things
- Saying no
- Negotiating tasks
- Delegating to save time
- Improving your systems
- Letting go of perfectionism