Join Dave Crenshaw for an in-depth discussion in this video Being heard, part of Leading Productive Meetings.
- One of the most important,…and occasionally challenging aspects…of holding a group meeting is making sure…that everyone has a voice.…We want every attendee to have the opportunity…to participate and be involved.…This will contribute to attendees feeling…that meetings are worth their time.…Now we've already covered…how you can divide the remaining time evenly…between the attendees,…so once attendees begin speaking,…it's the meeting leader's responsibility…to ensure that everyone else is attentive and listening.…
If one attendee is speaking out of turn…when it's another attendee's time to speak,…the leader should gently suggest that they listen.…One way to do that without calling out someone by name…is saying let's give Susan our full attention.…Usually, that's enough to help attendees stop…whatever side conversations or activities…that are distracting them.…It's also the meeting leader's responsibility…to make sure that the person uses…only the amount of time allocated to them,…and that they actually use it.…
Occasionally someone will be quieter or more reserved.…
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- Plan how to use technology successfully in your meetings.
- Determine how to select and support a meeting leader.
- Prepare what you need to make meaningful commitments in a meeting.
- Identify successful ways to initiate a meeting.
- Propose challenging ideas while promoting and maintaining healthy relationships.
- Delegate and coordinate work successfully.
- Follow up consistently to create a workplace culture of accountability.