Visuals or graphics can help clarify the data or explain technical processes in reports. Judy explains how to label visuals and where to place them in a report to achieve the full impact and be useful to readers. Different types of functional visuals in a technical report covered in this video include pictorial illustrations, tables, plots graphics, and photographs and drawings. Also learn how to explain the purpose of the visual.
- [Voiceover] Pictures, charts, graphs, pies, drawings,…bars and lines, and that's only the start…of identifying the types of visuals…to consider using in your technical report.…A visual is officially described as any pictorial element…used to clarify, explain, or support an idea.…Yes, we all like pictures.…If I ask you to flip through two technical reports…and told you to choose one, which you wanted to read,…and one had pictures and one didn't,…I'm going to predict that every one of us…would choose the one with the pictures, agree?…Visuals are especially valuable in technical reports…to help explain a technical process…to a non-technical audience.…
Visuals can help simplify that dense, statistical data.…The reader is more likely to understand those percentages…and see those trends.…Graphics emphasize key relationships…that you are discussing, but just like all the other…elements of your technical report, those visuals must be…clear, easy to read, and relevant.…Choosing the right visual is important…since one of the purposes of a visual is to clarify,…
- Identify the purpose and main point of a report.
- Determine which questions should be asked before writing a technical report.
- Recall the six ethical principles identified by the Society of Technical Writers.
- List three groups of readers that could be the audience for a technical report.
- Examine the technical audience.
- Explain when it is appropriate to use generic headings.
- Recognize the best approach for writing a first draft.
- Name three areas of a report that should be assessed during the revision process.
- Review the best strategies for keeping your writing concise.
Skill Level Intermediate
Business Writing Principleswith Judy Steiner-Williams1h 32m Beginner
Writing a Business Reportwith Judy Steiner-Williams1h 57m Intermediate
Business Writing Strategieswith Judy Steiner-Williams1h 59m Intermediate
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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