In this video, Judy explains that business writing for technical reports can be both formal and understandable for the reader. She delves into four key areas of writing: passive vs. active sentence structure, verb tense, person pronouns, and editorializing. Understanding how these four concepts work together will improve the writing of a technical report.
- [Narrator] How formal should the language be…in a technical report?…The answer isn't clear.…It depends.…It depends on how formal the report is, in general.…It depends on the type of report.…On the reader's expectations.…On company protocol.…But generally, technical reports are written formally.…In fact, we often hear the technical report prefaced…with formal.…So what exactly is formal writing?…Sometimes we think of formal writing as using archaic…business expressions.…
Convoluted sentences.…And hard to pronounce technical words.…That definition is the complete opposite of what…business formal writing really means.…Let's look at passive versus active sentence structure.…Tense.…First, second, and third person pronouns.…And editorializing.…If you understand how those four concepts work together,…you'll understand how to write formally.…And informally.…Just a quick review of active versus passive.…Active is subject acts.…
Passive is subject receives the action.…The surveyors inspected the construction site.…That's active.…
- Identifying the purpose and main point of the report
- Evaluating audience needs
- Conducting research
- Writing a first draft
- Writing an abstract
- Including methodology and procedure
- Creating a cover letter
- Crediting sources
- Considering language formality
Skill Level Appropriate for all
Writing Business Reportswith Judy Steiner-Williams1h 58m Appropriate for all
Business Writing Strategieswith Judy Steiner-Williams1h 59m Appropriate for all
Writing in Plain Englishwith Judy Steiner-Williams1h 51m Beginner
2. Analyze Audience Characteristics
Evaluate audience needs3m 41s
3. Writing Process
4. Sections of a Technical Report
5. Mechanical Elements
Next steps2m 29s
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