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- Identifying the common parts of a newsletter
- Working with multiple stories and images
- Placing, scaling, and cropping images
- Using various typefaces and formatting text to fit the message
- Establishing efficient workflows with paragraph styles, character styles, object styles, and master pages
- Designing mastheads, footers, and tables of contents
- Preflighting and proofing documents
- Creating print-ready PDF files
Skill Level Intermediate
We are now going to begin the process of creating a paragraph and our character styles. And as is always the case, I'm going to begin with the body text, the formatting for all of our continuous reading text. Let's just zoom in on this story right here. Obviously, it's a dummy text with the exception of the headlines and the deckheads and the bylines. So that we can concentrate on the text, I think for now, I'm going to hide the pictures layer. Now we want to choose a font that is readable, that is flexible, and that fits the kind of tone that we want to adopt. We want it to be contemporary and friendly and accessible and a font that fits the bill, that ticks all of those boxes, is Adobe Garamond Pro.
Now, I'm going to select a sample paragraph, could be any paragraph, I'm going to choose this one. Four clicks will get the whole paragraph, and it's important that we include in that selection, the hidden character at the end. Important because if we didn't, we could get some spacing problems later on down the line. So this paragraph is currently in our default font Times and our default size, 12 points at our default Leading value 14.4 or Auto 120% of 12 points.
We want to change all of those things. Firstly, the font itself. From my Font menu, I'm going to choose Adobe Garamond Pro. Now I've got a very long list here, so rather than just scroll through that list, I'm going to do it this way. I'm going to press Command+6 or Ctrl+6 which would jump me to my Font menu and then just start typing in the first few characters of the font that I'm after and it will find it for me, Adobe Garamond Pro, Regular. Now even though the default point size is 12 points, that is too big in my opinion. I think type between about 9 points and 11 points, depending on the audience, depending on the characteristics of the font itself, is much better for continuous reading. I'm going to make this 10 points. You'll see that makes the Leading, the space between the lines, 12 points, which as it turns out is what we want.
But the 12 points that we currently have is an Auto 12 points. We want a fixed amount of Leading. Again, that is to prevent any spacing problems that we might have, that may crop up by using Auto Leading, which is not a favorite of mine. So I'm going to change that to an absolute 12 points. That's about all we need to do for the character formats, but we now need to apply some paragraph formats, and specifically, we want our first line indent, just so the reader knows when each paragraph is beginning.
I would also like to change the Justification. I want to have this text, our continuous reading text, to be Justified. Let me just pop over to the finished version for a moment and you can see where I'm going with this. So we have Justified Text for the body text and we are contrasting that with the Left Aligned Text of our secondary body text, which we're using for the supporting articles. This contrast is important. We're contrasting not only the Alignment styles, but also the Fonts as well.
Here we have Adobe Garamond Pro, here we have a Sans Serif font, Myriad Pro, Serif for the body text, Sans Serif for the supporting text, and for the headlines and subheads. So back now to our work in progress, where I would choose Justified as the Alignment Style. When I do so, we introduce more work for ourselves, because justified text can create some problems with too much variation in the word spacing.
Now we are going to address this by coming to the Justification settings where we want to allow some Letter Spacing to happen and some Glyph Scaling, which is the horizontal scaling of the characters to happen also. So I'm going to change the Letter Spacing, the Minimum amount to -2, the Desired will stay at 0 and the Maximum will be 2. So what that means is that, I'm now allowing the Letter Spacing to vary between the range of -2 and 2. I also want to change the Glyph Scaling from a range of 97 as the Minimum and 103 as the Maximum. You'll see that gets us a much better result than we had before.
I am now ready to save this as a paragraph style. So with this paragraph still selected, I'm going to come to my Paragraph Styles panel and choose New Paragraph Style and I'll call that body text, actually, I'll just call it body, let's keep it simple. Apply Style to Selection is something that we typically won't check, more often than not. It's not going to make any difference in this scenario, because the next thing I'm going to do is apply this style to all of our main articles.
Click OK. Now I'll zoom out, Command+ Option+0, and then select all of the text in that first article, Command+A or Ctrl+A. That's also going to select the text on the continuation of this story on page 8 and the over-matter that is on the pasteboard, next to page 8. Then apply the body style to that. I'm going to repeat that for the letter section, both the Editor's letter and the letters for our second article, for our center spread article, and for our profile.
Now I'll return to page 1, and let's zoom in, so we can clearly see what we're working with. Having made my body style, I would now like to make another style that is based upon the body style. We'll inherit all of its properties and we're just going to make a few exceptions to the new style. The style that I'm after is this opening paragraph here with the three-line drop cap. So in the paragraph that I want that style applied to, I'm going to come and remove the first line indent, first of all, I'm on my Paragraph Formats. Set the first line indent back to 0, add some spacing before.
All of the spacing between our paragraphs will be controlled by spacing before the paragraph. I also want to add a three-line drop cap, like so. Having just seen the finished version, you saw that it was green and it was in a different font as well. That's something that we'll apply later on. But for now, I'm going to capture that as my body first style. So I'm going to come to New Paragraph Style and call this body first and we see that it is Based On body.
Click OK, and I can now go and apply that body first style right there and right there, back now to the beginning. There is one thing that I forgot to do with my body text, and that is I forgot to make sure that it is aligned to the Baseline Grid. You may remember earlier on we set up a Baseline Grid with an increment of 12 points. I'm currently working with my Baseline Grid turned off. I'm going to show the Baseline Grid.
Now if we zoom in, we can see, even though we have a 12 point increment Baseline Grid, and even though the Leading value of our body text is 12 points, our text is not sitting on those grid lines and we want to make it do so. So I'm going to come and edit the style. So this is how we edit a style once it has been created. Right-click, or with a single-button mouse Ctrl-click on body, choose Edit. The property that we're after is in Indents and Spacing, Align to Grid, I'll choose All Lines, and then click OK.
You'll see that now we've got a very nice ordered look with our body text Baselines sitting on the Baseline Grid, and also because body first is Based On body, when we edited body, body first was also affected.