Once you have downloaded, installed, and logged into Box on a mobile device, you are ready to start working with the folders and files you have created or uploaded in Box. In this video, learn how to navigate the Box mobile user interface, and navigate folders and files already stored in your Box account.
- [Instructor] Well, now that we've logged into Box our on mobile device we have access to the same Files and Folders we had on our computer. It's all cloud-based, so as long as you're connected you have access to all of those folders at the top and files at the bottom in the default view. Now before we start working with folders and files we're going to take a quick tour of the interface and check out some of the features and functions of the mobile version of Box. Starting in the top left hand corner where you see the folder icon, it's selected by default, and that's why we're seeing our Folders and our Files.
And if you wanna go to any of those folders that you see across the top you just tap. For example, I wanna go to that shared folder called Marketing. Just tap it and you're now looking at the contents of that folder. And you can see there's even another subfolder there containing Marketing Images. Tapping that takes us into that folder. Now you'll notice up at the top a label indicated we're looking at Marketing Images. The arrow pointing to the left is what we tap to go back up a level, tap it again and you're all the way back to All Files.
Now on the left hand side below the folder icon is a star. And we can create favorites here on our mobile device as well. These might be files you would access on a regular basis and you wanna get to them quickly. Right now though, because we just started using Box on our mobile device tapping the star icon should show that we don't have any favorites, not yet anyway. We'll be creating favorites in the next movie. Just below that is the clock icon, give that a tap, and what you're gonna see are recently opened files. Now if you haven't actually opened any files yet there's not going to be anything there, but your Recently Opened files will appear on this list.
Another way to get back to those files you work with on a regular basis quickly. Next is the lightning bolt icon. Just like using Box Sync on a computer, we can create offline copies of our files and when we tap that we're gonna see any files that we had saved for offline access, so when we're not connected we can access them on our mobile device. If you're like me and you haven't actually set any of your files up to be accessed offline you're gonna see nothing in here. And again, in the next movie working with files we'll create a file or two that should be accessed when we're not connected or offline.
Next is the globe icon and this will show you some of your recent activity. And as I scroll through mine I can see I've uploaded some files, I've created folders, a little further down I've previewed a file, you can see the previews. And as we scroll down we're gonna see all of our activity, whether it was on our mobile device or computer or anything else. And this is another way to access those files. For example, this is where I went to access the PowerPoint presentation. You can see Landon Hotels New Employee Orientation.
Down on the bottom left you can see some information, like the name of the file, the size, the date and time it was last updated, but just tapping right in the middle is going to open it up for a preview right here on your mobile device. And there you can see we only have a couple of slides. Now in the top left hand corner you'll see the name of the file, it's a PPTX file, we're just previewing it, and if we click the X or tap the X in the top left corner we close up that preview and continue looking at our recent activity. Now eventually you're gonna have many, many files and folder stored in Box and that's where the search icon, the magnifying glass, the last in the top half on the left hand side here, give that a tap and it allows you to type in what you're looking for.
You can see I start to type in Landon and as I do that I'm seeing all the files that might contain the word Landon. So a couple of image files, I can see there's a Word document in there, even a link or a bookmark that I created in an earlier movie. And up in the top right hand corner we can Cancel that. You can also tap the X to start a new search, that clears everything out of the search field at the top, you'll see your cursor flashing, you could start typing something else in, like maybe I meant to type London, as I start to type in London you can see what's happening, I'm now seeing files that only contain London in them, and there's a few there, similar files.
Tap Cancel in the top right corner to cancel the search. And those are the icons in the top left hand corner. Now down in the bottom left hand corner looks like a ribbon icon, and that's where you go to upgrade. So if you're running out of space and you need more storage, allowed to upload bigger files, and automatic uploading then you might want to tap the Upgrade Now button. You'll see the price to go too. In my case it looks like Personal Pro. But I'm not ready to do that. Tapping the Close button in the top left corner closes that up.
Now your Settings appear in the very bottom left hand corner, tap that to see things like your capacity, I haven't used much of my 10 gigabyte capacity here of my Personal Free plan. There is an Upgrade option there as well. You will be warned, because you're on a mobile device, when you're on a cell network where there might be additional charges. So with that turned on by default you'll always know when you're switching from Wi-Fi, for example, to a cell network. Tapping that will turn it off if you're not concerned, but I like to leave it on.
Then you'll see other options for Security, Files & Folders, Sounds, Resetting the Intro Tour, if you wanted to see those little markers telling you what the icons do you can do that with a reset, kind of cool stuff, but let's go back up to the top left corner and tap the folder icon to go back to our Files and Folders. Now across the top on the right hand side is where we go to do some other things, look at the plus sign. Tap that to create some new things, like folders. Notice Take Photo or Video is an option, because we're on a mobile device that has a camera we can take a photo right now or even a video right now from your device that will be stored to Box automatically and it'll be in the folder you're looking at, in this case, All Files.
But you can go to a specific folder before you tap the plus sign to take a photo or a video that will be stored in Box in that folder. You may also want to be able to find things in your library. Now when you click Choose from Library it maybe that you're prompted to allow access to it right from here. Now the first time if you choose don't allow you're gonna see this message going forward, and that is that they can't access the Media Library. You can only tap OK, go to your Media Library, and grant access to Box.
Next to the plus sign you'll see the icon of the silhouette of a profile there and that is where we go to share. So if we were to go to a folder, I'm gonna go to my Uploads folder where I have a couple of uploads, now you can see those icons are accessible, we have something to share. Tapping the share button, noted that Shared With equals nobody to begin with, but there is a plus sign if you want to start sharing or inviting people to access this folder. I'm not ready to do that quite yet, so tapping the X in the top left corner closes that up.
Maybe you prefer to create a link. Look at the link icon second from the last in the top right hand corner. Here's where you can create a Share Link by tapping the Enable switch. Now you can Copy it, Message it, Email it, the link is created for you, you can see it there and you're ready to start sharing. Tap the Enable button to Remove the link and we're back to where we started. Tap the X in the top left corner of the Share Link dialog and we're back to looking at our folder contents. And the last icon you see in the top right hand corner, the folder icon allows you to do things like change your view.
Right now we're looking at thumbnails of our items in our folder, and if you wanted to changed to a List View, if you had many, many, you could change to List View, which allows you to see more on screen. Go back to the folder icon to change it back to Grid View. Let's tap the back button, so we're looking at our all Files and Folders, and then go back to the folder icon, you can see there's fewer options here, but we can change to List View from here if we wanted to. Gives us a different look, we still see descriptions, we still see sizes, dates and times, and the names, little icons to the left, just allows us to see more on screen once we begin to accumulate more and more files and folders.
Let's go back to that and change it back to the Grid View by tapping Grid View. Now you also saw from the folder icon that we can Multi-select, that means select everything that's on screen using Multi-select, and we can change the way things are sorted as well. That's only going to come in handy when you have more and more files accumulating over time. Tap in the background to close up that menu. So that's a quick tour of the interface and how to work with Box on a mobile device. Now we're gonna get specific in the next movie working with specific files and the things we can do with Box mobile.
It's all coming up next.
- Creating a Box.com account
- Uploading files and folders
- Tagging files
- Searching for files
- Creating and editing documents with Box Edit
- Sharing links
- Assigning tasks
- Using Box for Office
- Installing Box Sync
- Using Box on a smartphone or tablet
- Upgrading to Box for Business