With Box for Business, you have the ability to create widgets to be embedded in a website, such as a company internet or intranet site, that give people in your organization access to Box bolders and files without using Box. In this video, learn how to create an embed widget for accessing files as well as uploading files to a Box folder.
- [Narrator] One cool feature of Box for Business I really like is the ability to embed widgets in a website. So it could be your company internet site or intranet site if you want users in your organization to get access to specific folders and files without going through Box. Let me show you what I'm talking about here. All you need is a folder. I'm gonna use my Admin folder here, a shared folder. And go to the More Options button. Click the ellipses. Go down to Sharing. And we're gonna start with Embed Widget.
Give it a click and a little dialog's going to open up with some default settings. Now this widget is actually going to be a way for people to access the contents of this folder right from an internet site, a website, could be intranet site. Typically that's where you're going to find these widgets. The size, you can see when we click the drop-down, has a number of different options. I'm gonna leave this at Medium. I'm going to view the files in list format, but you could choose Icon if you wanted to as well. How are we gonna sort the contents of the folder? By name, date, or size? I'm going to leave it at name and use the blue theme.
The other option is gray. Now there's the code that the webmaster's going to take by clicking inside and selecting the entire code and then copying it and pasting it into whatever program they're using for their HTML code to program their website. Now, if we want, we can just preview this by clicking "Preview this embed." And this is what it's going to look like on the website. That's the size. I see it differently than an anonymous user would see it. I have access to this folder.
In fact, I'm the owner of the folder in Box, so I see things like All Files, Admin. So I can go back through the levels if I want to because I'm the owner. But for an anonymous user who doesn't have access, well, they're gonna look at something a little bit different. Down below, we can log out of Box to view it. So clicking here logs us out so we can see what it looks like for the average user in our organization. We'll have access to these items via the website. So we can close up this tab when we're done previewing.
It takes us back to the embed widget where we would copy and paste if we like what we see. You might want to change the size or any of the other options you can do that. Clicking close is gonna take me back. It looks like I'm still logged in. But if I refresh my browser, I can see that I was actually logged out when I chose to preview as an anonymous user. So I need to log back in. And once I'm logged back in, we can take a look at another widget. Maybe you want your users to be able to upload to Box.
These are people who don't use Box. They're not users of Box. They just want to be able to go to the website, maybe the intranet site and upload files. You can do that too. Again, you go to the folder where you want the files to be uploaded, the Admin folder. I might want to create a new folder for this. The new folder is going to be CVs. There we go. I'm not going to invite anyone. I'm gonna keep it private and click OK. And I now have a new folder. And when I go to the ellipses or More Options button down to Sharing, there's something called Upload Embed Widget.
And this will look very familiar, similar to the Embed Widget but with an option to upload files, not download files. So again, we can choose the size, the width, and height that we want. Submit file to David Rivers is the default. I'm gonna change this to Submit CV to HR for Internal Positions. I can add additional instructions, that it has to be a certain format, etc. Or I can leave it blank.
It's optional. There's the code for that that the webmaster's going to use to pop in. It's in HTML code that they'll be able to use right inside the program, whatever they're using to program the website. Now, we can preview this as well. Preview this widget. See how it looks different. There's the title, Submit CV to HR for Internal Positions. Clicking the Browse button, you can go browsing for your CV. And you can see the other requirements like the email and the optional description.
Clicking Upload will upload the file to that folder that we called CVs. I'm gonna close this tab and close this up as well. Let's go back to Box for Business that includes some options for widgets that can be embedded in your company website whether it be intranet, internet, extranet site, something you couldn't do with personal versions of Box.
- Creating a Box.com account
- Uploading files and folders
- Tagging files
- Searching for files
- Creating and editing documents with Box Edit
- Sharing links
- Assigning tasks
- Using Box for Office
- Installing Box Sync
- Using Box on a smartphone or tablet
- Upgrading to Box for Business