With Box Edit, you can not only edit existing files, but create new files of a selected type—Word documents, Excel spreadsheets, Google docs, and Google sheets. In this video, learn how to use Box Exit to name and create a new Word document that will automatically be saved to Box in the directory where you begin the creation process.
- [Narrator] So we learned in the previous movie how we can use Box Edit to edit files that we have stored here in Box, but using the applications we have stored on our computer. Another option using Box is to create new files. And there's a few different types of files we can create brand new from Box. All you have to do it go to the New button. Give it a click. At the top you'll see things like folders, Box notes which we'll get you later in bookmarks. But down below are the different types of files you can create using Box where documents, Excel spreadsheets, Google documents, and Google spreadsheets as well.
If I wanted to create a new Word document, I know I have Word installed, clicking Word document first asked me for a name. So I'll name my new document. How about we're going to put out a brochure for a London Hotel. LH, I'm going to use the underscore brochure. If we want, we can add the description now. And remember, we can add descriptions on the fly like we do right here, or wait till later to add the description. I'm gonna leave it and just click Okay to start creating the new file.
And you can see it's launching my application which is Microsoft Word 2016. That's what I have installed. It's downloading the file, and you can see Word flashing down below here, so I can click Word to go to my new document. It's the same as launching Word. But when we go to save this, it's automatically gonna be saved to Box. That's the beauty of using Box Edit. So if this is our London Hotel brochure, we could start with a title. How about London Hotel Worldwide Hotel Options.
Press Enter a couple of times, maybe make some changes to this clicking in the left margin. Selects it so we can choose a style, like a title, perhaps. Maybe bump that down a little bit so it fits all on one line. I'm gonna right click the style and update it so that all of my titles are the same size and look. And when I click down below, I made some changes to this brand new document which was already named. That's why I see LH Brochure up here. That was the first step, naming it. So now when we go to save it, it's going to be saved to Box.
I want you to see what happens though when we go back to Box after this file has been saved. Well, we can minimize or close up Word if we're done working on the file for now. And what we're going to see is a brand new document, LH Brochure. Notice that it appears to be version two. Down below we edited Press Release, and that's why it became version two of the document. But in this case, we just created the file brand new. Why is it version two? Well, we actually named the file first. That was version one of the document.
Then we made changes to it by adding the title. Saved it and it became version two. If we use Box Edit to go back and add to that document, we'll see V3. So it keeps track of our versions. Not necessarily versioning as you would expect using some of the other Box options. But with the free account that we're using right now, it's just gonna keep track of the number of versions of our document. So don't be surprised to see V2 under a brand new document because there are two steps that are required to create a new document, a new file from Box Edit.
One is to name the file, step two is to make your changes and save those changes. And that's why we see V2. So using the New button and Box Edit, we can create new documents in Word, Excel spreadsheets in Excel, and we can use Google Docs for documents, and Google Sheets as well directly from Box. If you wanted to create something else, like a PowerPoint presentation, well you simply go to PowerPoint, create your file, and save it to Box.
So you have to upload it, and then from then on you'd be able to edit directly from Box Edit. But for now, at least at the time of this recording, clicking the New button gives you four options, Word and Google documents, Excel and Google Sheets.
- Creating a Box.com account
- Uploading files and folders
- Tagging files
- Searching for files
- Creating and editing documents with Box Edit
- Sharing links
- Assigning tasks
- Using Box for Office
- Installing Box Sync
- Using Box on a smartphone or tablet
- Upgrading to Box for Business