Keyboard shortcuts and customizations

- [Jim] Hi, Jim Rogers here and for this week's Bluebeam Tip I wanna talk about keyboard shortcuts. Now keyboard shortcuts in Bluebeam Revu are really important because there are literally hundreds of tools and commands and functions that exist in this program, and in order to execute them. You either have to go find the menu where those things exist or you have to come over and find one of the icons that represents the markup tool that you wanna use and that can be time consuming.

So remembering the keyboard shortcut for these tools, can really make you more productive. Now let's take a look at keyboard shortcuts. If you look at my cursor over on the right side of the screen, I'm gonna highlight the Cloud+ tool. I'm just gonna hover over that, and you'll see that when I do it says that it's the Cloud+ tool and there's a K next to it. What this means is that the keyboard shortcut, for the Cloud+ tool is a K. So what I mean by that, what I mean by keyboard shortcut is let's put my cursor back on my drawing.

If I just click the letter K on my keyboard, you'll see that my mouse instantly turns to that Cloud+ tool. That can be much faster than hunting for one of the icons or menu items, now I'm gonna click on Escape to go back to my cursor. Now I mentioned in one of my previous segments that one of the things that's new beginning with Revu 2018 is the ability to customize these keyboard shortcuts, so you'll see that most of these, markup tools here for example already have a keyboard shortcut assigned to them.

Stamp is S, a Callout is Q, and like I said the Cloud+ tool is K. In previous versions of Revu, that's what you had to live with, you had to memorize those particular keyboard shortcuts, beginning with Revu 2018, you can establish your own customized keyboard shortcuts, and I'll show you how to do that. You'll start by moving your cursor over to the upper-left side of the screen and I'm gonna click on the Revu Menu which gives me a dropdown and I'm gonna navigate to Keyboard Shortcuts and click on that.

When I do, what opens up here is a list of all of the tools and commands, I'll click on commands and jump to those. All of the tools and commands that exist in Bluebeam Revu, and if that command already has a keyboard shortcut assigned to it, for example Save is assigned Ctrl + S you'll see that listed over here in this column. Now let's click on Save, and when I do that, you'll see that I get a message down here that says this shortcut is reserved.

Whenever you see that, it means that that particular shortcut cannot be changed or reassigned, so Save is always going to be Ctrl + S you can't change that. And if we scroll down here, let's find another one I use a lot, Undo, if I highlight that by clicking on it, again you'll see this shortcut is reserved. Undo is always Ctrl + Z, so whenever I apply a markup to one of my drawings by mistake or it's wrong and I want to get rid of it I don't hunt for the Undo icon, I just click on Ctrl + Z and it goes away.

Let's continue to scroll down and find another one that I use a lot, Fit Page. So this keyboard shortcut which is currently Ctrl + 9 is how I zoom from my maybe my closeup view on my drawings, it's how I zoom out and get the entire page to fit back on my screen. So let's go ahead and click on that one, and you'll see now I don't get that message that says that this is reserved, which means that I can take my cursor, click in this dialog box, and change it.

So I don't want Fit Page to be Ctrl + 9, I'm just gonna hit Backspace on my keyboard and make that go away. I'm gonna say that I want Fit Page to be Ctrl + F and the way that I do that is I hold down the Ctrl key while I type F, don't type Ctrl, let it go and then type F. Hold down the Ctrl key and then type F and that'll get me, you'll see I've entered Ctrl + F. Unfortunately it says the Ctrl + F shortcut is reserved for something else, so I can't use that.

I'm gonna highlight, I'm gonna click Backspace and I'm gonna say well let's see what is natural, I'm gonna say Fit Page is Ctrl + P and it says Ctrl + P is currently assigned to Print but it doesn't say that it's reserved, so I can change Ctrl + P to be my new shortcut for Fit Page and I wanna do that. I'm gonna click on Reassign, and you'll see up there in the column now, the keyboard shortcut for Fit Page is Ctrl + P. I'm gonna click on OK and just demonstrate that, so for example if I am zoomed way in and I wanna quickly get back to my full page view.

I'm just gonna click on Ctrl + P and it zooms back out and I see the entire page on my screen. Now there's one other way that you can find all of the preassigned keyboard shortcuts, and that's by going up here to the Help menu, clicking once there and going down the dropdown menu to the Keyboard Shortcuts Guide, we'll go head and click once there and that opens up a PDF of all of the existing keyboard shortcuts that are preassigned within Bluebeam.

Now, if you customize any of these that customization is not going to be reflected in this particular PDF. But if you wanna take a look, at all of the shortcuts that are preassigned and you don't wanna do that over here in the Revu Keyboard Shortcuts menu, you can actually open up this PDF that Bluebeam's provided and see all of those preassigned keyboard shortcuts. Now as you can see by looking through this shortcut guide, there are hundreds of tools and commands in Bluebeam Revu.

So, using keyboard shortcuts is really a good way to be more productive, again beginning with Revu 2018 though you can either remember the ones that you need, from this guide or you can make your own. I think this customization feature should really come in handy, especially for those of you who may already be using a group of keyboard shortcuts in another program like AutoCAD. In a case like that, you can use this customization feature to setup the same shortcuts in Bluebeam, helping you to continue on a path to becoming a Bluebeam expert.