Bluebeam Revu Extreme contains the ability to batch process a document and add navigational hyperlinks throughout the PDF document based on things like a table of contents or detail call-outs. Jim demonstrates this feature by creating a clickable table of contents on the cover page of a set of construction drawings that links to each sheet in the set of plans.
- [Instructor] Welcome back. Previously on Bluebeam Tips and Tricks, I showed you how to use the hyperlink tool to create website links out of text and images. I showed you how to use it to create links to open other documents. And I showed you how to automatically generate hyperlinks from any text in your document that's a website address. Now, I want to show you how to get Bluebeam to automatically generate clickable navigation links, in your documents to make it easier to jump from page to page, especially in a big set of construction drawings.
Now for this trick to work, you have to have Bluebeam Revu eXtreme. This is one of those features that's not available in the standard version of Bluebeam Revu. So as long as you've got Bluebeam Revu eXtreme, this'll work for you, let's take a look. What I want to do, is I want to create links throughout this entire set of drawings that make it easier for me to navigate and jump from page to page. For example, I think it would be really nice on my cover sheet, if my table of contents had clickable links to each one of these pages, so that I could quickly jump to say sheet A2.5 instead of having to go down here to the bottom and click through each page until I got there.
But as you can see with the cursor, these are not clickable links right now, they're just text. I can fix that and I can fix it quickly. To do that here, I'm going to go up to the batch menu. I'm going to click on that once and I'm going to jump down here to the link option and in our case, I want to create some rules to generate new navigation links in my construction drawings, so I'm going to select new. I'm going to click that once and I get this dialog box titled batch link and it's going to tell me that files have to contain searchable text so remember if you haven't checked yet to make sure this text is searchable, you want to make sure you do that and if it's not, go back and review my tip on how to use OCR to make it searchable if it's not.
I already know that this text is searchable so what we want to do is start by telling it to use this file. I want to generate these links in this particular file, and then all I did is clicked on add open files and now I want to click on next. This dialog box is going to ask me to take some steps to tell Bluebeam how to generate the search terms that it's going to use to create these navigational links. Now, stay with me here. This is really easy. So in this case, what I want to do, is I want to tell Bluebeam that anywhere it finds references to sheet numbers, I want to generate a link that takes you to that sheet.
To do that, I'm going to tell it to find the sheet numbers in a page region by selecting this item and then clicking on select. Now I've a crosshair cursor here and what I want to do is pan over to my title block and find the sheet number on my construction drawings. Now I know in this set of construction drawings that my sheet numbers are located in the same place on every sheet.
All the title blocks are the same. So I'm going to draw a box around this entire sheet number region. And when I do that, it's calling this region one and it's telling me that it's found the text A0.0 which is what I wanted it to find. So I'm going to click on okay and I'm going to get my dialog box back. The next thing I'm going to do is click on generate. What this is going to do is tell it to search that region on every page in my set of construction drawings.
So let's do that and see what happens. It's now searching through my documents and you'll see that it's found 23 different search terms. Basically, it's found the sheet number on every page in my drawings, just by looking in that same place where I drew the box on every page. I only had to do it once and it's going to do the same thing on every sheet. Now all I have to do is click on run and it's going to find everywhere else in the drawings that has this text and it's going to link it to these pages.
Let's click on run and I'll show you what happens. We're going to click run, and it tells you it's creating hyperlinks. It's a fairly fast operation and just like that it's created 133 hyperlinks. It also says it's deleted 49 hyperlinks, and I'll tell ya I don't know what these are. These are probably hyperlinks that were embedded in the CAD file when this was converted to a PDF. I don't know what they are. I wasn't using them so I'm fine with the fact that it deleted those 49 hyperlinks, but it created 133 hyperlinks in the 23 pages that make up this set of construction drawings.
I'm going to finish and close. And let's take a look at what happens. Let's pan back up to our title block. Which used to just have text. Now you'll see that when I take my cursor and put it over the sheet numbers, those are now clickable links. Earlier I mentioned sheet A2.5. Instead of having to continuously click through my pages down here, I can now just click on A2.5 and it takes me right to that sheet.
Now, that's cool but let me show you something that's even cooler. Let's zoom in on this detail call-out here. So if I zoom in here, you'll see that this is a detail call-out for detail two on sheet A3.2. Notice now that when I'm hovering over A3.2, it's also generated a hyperlink here. So now if I'm viewing this plan sheet, and I want to quickly see what that detail looks like, I can just click on that hyperlink and it takes me right to sheet A3.2.
Once again, this kind of set up really didn't take that long to do. And I can tell you that having these links embedded in the plans, will be a huge time saver throughout the life of this project. If you take and you share this set of project plans that you've applied all of these hyperlinks to, if you share them with the team through Bluebeam Studio, the entire project team will benefit from this quick, one time set up. That's it for this week. Thanks for joining me to learn new ways to be productive with Bluebeam, and I hope to see you again in another episode.