Join Derrick Story for an in-depth discussion in this video Creating metadata presets and views, part of Aperture 2 Essential Training.
What I would like to talk about for the next few minutes is adding Metadata, when we are importing our photos. Now the advantage to this is that, it's a real time saver because many people never go back and add things such as keywords and copyright information, after the photos have been uploaded, but if you do it while you are putting your pictures in Aperture, then you have that information there waiting for you and you can get right in to the fun stuff such as sorting and image editing, all that good stuff you like to do. Now, I am going to show you a way to make this process even easier, by creating Metadata Views and Presets, so that a lot of your information is there prefilled and you are only looking at the field that you want to use and not the whole list of stuff.
Let's see how that works right now. I am going to go to the Metadata tab here in the Inspector and you can just see that looking at the All IPTC view, that there are all sorts of stuff here. Now, we don't want to use all this, we don't even want to look at all of this. So we are going to create a view that is more narrow and only has the fields that we want. Now, I am going to switch for a second, over to General because I just want to make the distinction between EXIF data and IPTC data. I have talked a little bit about this before I am going to touch on it one more time, just so that we are nice and clear, as to what we are doing here.
The EXIF data that is added by the camera at the time of capture and is things such as ISO Speed and Shutter and Aperture. So that's camera information you don't have to worry about it, IPTC on the other hand that's the stuff that we can add and this is the stuff that helps us later on such as Keywords and Captions and even our Author Byline and our Copyright information and IPTC Metadata is what we are going to work with now as we create these presets.
The first thing I am going to do, is create a new view that has only the information that I want, I am going to go up to the Gear menu, I am going to say New View, and it will ask me for a name and we are going to call it Basic Import because this is the view that we will use, when we import pictures. Now click OK, so we have Basic Import appear in the popup menu and you will see that we have all sorts of fields here to choose from.
Now, when you create your first Metadata view, if you don't see these fields down here, chances are that possibly this Hide Empty Tags was checked, okay, so just uncheck that one and that will show everything. Now I am going to go through and choose some of the fields, that I want in this view, such as Byline and you will see that I have done a little work before there's my name, Caption, we want to make sure we have some caption information in there, City, I think city, state and country, is great Metadata to have with your photos because a lot of times you can remember, oh! I shot that in Milan and especially, if you don't go to Milan everyday that's going to narrow your list down a quite a bit.
We are going to keep rolling down here Copyright Notice and I am going to show you how to customize that right now, Country Name we want, again that's a very helpful stuff, keep rolling, Keywords very important, adding the few keywords on import, can save us a lot of time later on, State and I think we are about safe here, I think we have just about everything that we need.
So, I have Byline, so I can put my author's name here, Copyright Notice and I am going to fix that right now and easy to make that copyright symbol is to hit the option G and then I am going to fill in my name, excellent. Now I would like to have my Copyright Notice right under my Byline, so all I have to do is just grab that and I can pull it up there and I actually like to have the Caption on top.
So I am going to put that up there, now I have Caption, Byline, Copyright, City, State should be below City, don't you think, so put State right there, Country and then Keywords. So, these are the basic fields, that I want to have available to me when I import my photos, I don't want to see all that other stuff, this is it right here and I have Basic Import. So I have created a new view. Now what I also like to do is add a little bit more standard information, and then we are going to create a preset also.
You know odds are pretty good that, photos that I add to Aperture are going to be by me, so at least preset I am going to leave my name there and my Copyright I am going to add a year, right here to the Copyright. City I never know where I was going to be, I am going to leave that black, State for the most part for this Metadata view, I am going to put USA and if then if I travel abroad I can a create a different preset for that and we will leave Keywords blank for now because those will be determined by the photos that we add.
Now I am going to go back to the Gear menu, this time I am going to Save as a Preset. So we have already created a view, now we are going to create a Preset. Now I will show you how these work together in just a moment. I am going to call this Basic Import Preset, so we can tell it a part, although, it does live in a different part of the menu, but this makes it extra clear, I am going to click OK.
Alright, we are all set now, what I would like to do is I am going to memory card that I have connected to the computer. Just a word here about where I am going to put this. So I have some new shots on this memory card, right here, and they are not of tide pools. What should I do? Actually they are of the Marina and I think in this case what I would like to do is create a new project for Marina.
So I am going to go up here in New, Project, there we go and you will see that Aperture is very smart, because all of you are creating a new project you probably want to put the photos in there and that moves the import area over to my new project that I have created. Here are my shots, we have talked about where we are going to store the files and I am going to put in the Aperture Library we have covered all that I want to go down here to Adding Metadata From. Now, I don't want this All IPTC thing, remember this eight the bazillion fields, what I want is a little view that I have created and a little preset that has the information that I want.
Here's the trick, now watch closely. This is not magic, this is just good Aperture metadata work. I am going to click on this. I am going to go all the way down, here's my preset and I am going to click on that, I have my basic information there. Now I am going to go up to my view that populates my view with my basic information, yet I have these open fields that I can edit. So, I can type in here, some basic caption information.
Remember, I can go back and change this later on, so if don't want this caption for every shot in this upload, that's okay, I will just put something general in here now and for some specific shots if I want the specific caption, not a problem later on to change that, I am going to click down here the City beautiful Ventura in California. Ventura, as you may or may not know is the current home of lynda.com, therefore, you will a certain amount of shots from the area of Ventura, when I am down here doing photography and Keywords and I can add a few basic keywords right now, if I want such as Marina and I am not going to add any more because I actually have a whole separate movie on doing keywords and import.
I just wanted to show you that we have this field available. Now, when I click Import All, all of this information that we have created in the preset will be associated with all of these images and put in this project. Look at all the work that I have done, before I even open one picture, I mean these pictures are still on my camera's memory card, they are now even in Aperture yet, but by the time they get to Aperture and I first open them, I would have done a whole lot of work and this happens very quickly once you set up these presets, then you can use them and get information associated with your images just like that, just with a snap of the fingers.
So what we have done in this movie, is that we have talked about the value of adding metadata to your pictures on import because it's a very time saving activity, we have created a new Metadata view that has, just the fields that we want. We have created a Metadata preset, that has filled in a few of those fields, so that we don't have to type our name and our copyright information over and over again and then we have called them up, when our pictures are ready to upload and associated that metadata with those pictures.
In the next movie we will talk about keywords and then believe it or not we are actually going to do an import.
- Understanding Aperture terms, interface, preferences, and workflow
- Creating metadata presets and adding keywords on import
- Importing images from a digital camera, hard drive, or iPhoto library
- Using tethered shooting
- Viewing images with previews, slideshows, and metadata overlays
- Comparing, selecting, and organizing images
- Correcting white balance, exposure, levels, and color
- Using Retouch, Straighten, Crop, Vignette, and other image adjustments
- Applying sharpening and noise reduction adjustments
- Searching for images and creating Smart Albums
- Exporting, archiving, and backing up photos
- Designing books, publishing web galleries, and printing images