Join Claudia McCue for an in-depth discussion in this video A quick look at PDF form capabilities, part of Acrobat XI: Creating Forms.
Like many forms, this used to be a paper form, but then they decided it might be nicer to have it as a pdf form. So that users could type in the information instead of doing it in their illegible handwriting, and it would make it easier to submit. Notice in the upper right hand corner, there's a little button that says highlight existing fields. When you click that, it shows you where all the form fields are in the document in this festive lavender. Generally, once I know where the form field are, I tend to turn that off. But you get another bit of visual feedback to tell you where form fields are.
Notice that my cursor's a little hand, when I move in on top of the area of a form field, it turns to a little I-beam. And, that little tool tip that shows up, is something that was set up in that field, to give the user a little additional information. So, I can enter my name. Or in this case somebody else's. And when I hit my Tab key, notice that my courser shows up in the address field, (NOISE) then I can keep tabbing my way through the form feilds.
The state field is a drop down so instead of having to type, I can just choose from the list of states. Interesting thing about the zipcode field, if I try to type a letter (NOISE) it ding's at me. That's because that field has been set up to take only numbers and to take only five numbers, something that constitutes a legal zip code. So see if I try to type six numbers it won't let me and the same thing is true over the telephone field (NOISE) I try to go too far, it dings at me.
But watch what happens to those numbers when I exit that field. I'm going to hit my Tab key, and see how that is reformatted? So that's a little instruction that's attached to that form field, so that the data is entered one way but then it's presented in another. Its supprisingly easy to set up. Not here if someone wants to make a donation, they can make a choice and then its added to the total. what if they change their mind? Well then the total updates itself. What if they want to add an additional gift. When you enter a value and hit the Tab key, notice that the total updates its self.
This is part of the built in calculations in Acrobat. This is absolutely painless to set up. And again, when I hit another value it updates that total. This is really nice. Now, these all radio buttons. They're mutually exclusive. Here the user might want to enter two entries, so these are check boxes. They're not mutually exclusive and when you recheck them, they clear themselves out. And, of course these are text fields in here. Any time you have something that's yes or no, those are mutually exclusive and they ought to be radio buttons.
Now, you can see up here the little radio button is round, and here it's a little square. So you have a number of options for how the heart of a radio button looks. Now here's an interesting field, if I want to type my name in here, now this is all just one field, but notice that as I type the letters fall right in the little squares. So this is what's called a Cone. Again it's seen as one field, but having those letters fall where they do, helps the user see better what their typing, and it also makes it easier for someone on the other end that needs to read the form.
Just makes it more legible. And you'll find that this is really handy for things like account numbers and credit card numbers. And by the way, that's not my credit card number. And then, if I've made a mistake and I need to start over, all I have to do is click this Reset button. That's a little harder to do on a paper form. So when you look at this you can see that it is fairly intuitive, it helps the user enter things clearly it makes it clear of what they need to enter. And in this course your going to see how you can build a form just like this suprirsingly easily.
- Designing forms
- Exporting PDFs from Word, Illustrator, or InDesign
- Creating and editing text fields, list boxes, and more
- Adding buttons and check boxes
- Converting frames to fields
- Creating matrixes
- Adding calculations
- Enabling PDFs for Acrobat Reader
Skill Level Intermediate
Q: Forms Central is mentioned in the course but not covered. Why not?
A: Adobe decided to discontinue the feature, so we removed coverage of it from this course.