Join Brian Wood for an in-depth discussion in this video The interface, part of Acrobat 8 Professional Essential Training.
- [Narrator] The first thing I'd like to discuss is the Acrobat 8 interface. Acrobat 8 comes in several different flavors, we have Acrobat 8 Standard, Acrobat 8 Professional, as well as the Reader version, and we've got a lot of different things to talk about as far as just opening a PDF, what you can see, how things work, etc. I'm going to be using Acrobat 8 Professional to take you through this title, and I'm also going to be using a Windows platform. And a lot of the things are very similar between Windows and Mac as far as interface, etc., and I will try and kind of explain what's different as we go along here.
Now, I have a PDF open you can open any PDF you want, actually if you'd like to you can open up from the exercise files folder from the interface folder. I've got a PDF called Coffee_brochure.pdf, you can open that if you'd like. If you are a monthly or annual subscriber and you don't have access to these, you can use any file you'd like, any PDF you'd like, but if you'd like to really follow along, kind of do exactly as I'm doing, you can upgrade to a premium subscription which allows you to access the files. Now, with Coffee_brochure.pdf open here, just any PDF, let's talk about the interface of Acrobat 8. Now Acrobat, if you've used Acrobat before, there's a lot of subtle changes here, a lot of things that have changed, but some things have stayed consistent, which is good.
At the very top we've got our menus, very similar to other versions of Acrobat. Take a look down here, we have all of our buttons. These are called our toolbars, toolbars basically allow us to do different things like go between pages, save, do different things. The way they've kind of set these up is, from previous versions, Acrobat 6 and on, they've actually created what's called a task-based interface. These buttons right here, Export, Combine Files, and some of these are new, like Start Meeting, allow you to create or do something, perform a task, and all those things associated with that task, like create PDF, are located underneath it.
So if I click on it I can see Create PDF. Your toolbars down here are actually customizable, there's all sorts of things we can do with these, and we're going to do that basically in the next section when we go through that. On the left hand side out here, you're actually going to see these buttons that look like they're kind of floating out here, this is your Navigation Panel. They used to call it the Navigation Pane. This is where you're going to go to see things like pages, or thumbnails they used to call them, bookmarks, digital signatures, your help, etc. And down here in the lower left we're actually going to see we have attachments, which is very similar to the previous version of Acrobat, and we also have our comments.
So this is our comments navigation panel. So if you click on let's say the comments down here, you'll actually be able to see it kind of pop up. Acrobat 8 actually has this cool new look to it, it's kind of groovy, I like it a lot. And if you click back on it it'll actually close that navigation panel. There are a lot of different ways to work with these navigation panels, you'll see on the right here when you pop one open, if you have pages open, click on pages, you can actually grab this little divider bar, kind of move it to the right, move it to the left, etc. It should allow you to expand these, and it's giving me a couple little fits here. If I go to bookmarks, etc., I do have this little gripper here that should allow me to open, there we go, open and close that, there we go.
Now you notice your page kind of tracking in the center there, that's fine it's letting it do it for it, kind of keeping it fit in the window right now. I'm going to close the bookmark, so I'm going to click back on the bookmarks panel little tab there, and that'll close it up for us. Now, if we have a PDF open, one of the first things we're going to want to do is be able to go through the document. You have a scroll bar on the far right over here, and you can actually, you know, scroll between pages, not too bad, a lot of different things we can do here. Now, in Acrobat 7 and earlier, we used to have at the bottom down here little arrows that allowed us to go to between pages, and to go to the end of the document, etc.
Now in Acrobat 8, things have been kind of closed up a little bit here, which is actually good because there's fewer things to look at. If you look at the top in the toolbars, you're actually going to see there's two arrows up here, one is kind of dim, and the other one is available here right now for me, it's actually called click to the next page. If I click on this arrow's it's going to allow me to go to the next page, any time you click it goes there. To the right of that you'll actually see it say "3/3" in my case. It's telling you how many pages you have in a document, as well as what page you're on. You could, if you really wanted to, go up here and type in a page number.
So I could select the number three there, type in two, hit return, and it would take me to page two. So if you want to jump around in the document you can do that pretty easily. Like I said, you can also use the scroll bar on the right hand side. Scroll bars are pretty cool, there's actually a cool little feature with this, if you come to the scroll bar itself, click on the little scroll bar deal here, and drag it up and down, it'll allow you to kind of quickly go up and down pretty easily here. I can see all the pages at once here, and we'll talk about that in a few minutes. If you've got a document open, let's say I'd like to zoom in just a little bit here, take a look up top, we've got our toolbars once again, very useful toolbars, we're going to be able to see pretty quickly we have a plus sign up here and a minus sign, the plus sign allows us to zoom in pretty easily, and the minus sign allows us to zoom out.
To the right of the plus and minus right there, you're going to notice that there is a percentage. The percentage is what basically makes it so we can zoom in and out. To the right of those, up in the interface up top, you're going to see that there's two buttons here. Like I said, they've taken a few away, which is actually fine, it's less clutter, less to look at. There's two buttons here, basically fit the width of the page here, okay, so if I click to fill the page, it's going to fill the whole area out here with the actual PDF. The second one here is one I use a lot, it's click to show one page at a time. So that's sort of like a fit page or fit window type thing.
So that's a quick, easy way to get those in there. Other things we can do with the interface, is to be able to work with the pages themselves. Pretty typically, when you go to work with a PDF document, you can actually, like I said, use the scroll bars, or if you notice in the actual toolbars up top there's a hand up there. This allows you to do a lot of different things. You can actually fill in form fields, you can scroll pages, all different sorts of things. With the hand, I can click and drag my pages around. Now, here's the thing. In Acrobat 8, basically what's going on here is we have something called Single Page.
You have different views when you work with a PDF document. If you take a look up onto the menu called View, you're actually going to be able to see that we have a lot of different things up there, you've got zoom, which is very similar to kind of what we're doing here. You're actually going to see the fit page and fit width, those are the two buttons that were out there. But you have a lot of extras out here, we're going to talk about those in another movie on here. Take a look at Page Display, this is kind of interesting, in Acrobat 7 and earlier, they used to have buttons that allowed you to sit there and click between Single Page, Single Page Continuous, etc., now they've sort of taken those buttons away and you can bring them out again, but right now they're actually located under the menus.
I come to Page Display, I've got Single Page, and Single Page Continuous, these are two big ones. If you choose Single Page Continuous, come out to your document out here, what you can do is, with the hand tool selected from the toolbar, if I click and drag I'm actually going to be able to see sort of like a toilet paper roll here. If I click and drag up you're going to see all the pages are connected together, and that's a nice, easy way for me to go between my pages. Sometimes you don't like that, because if you're in presentation mode, so you're trying to present this to someone, you don't want to see part of the next masthead or something cut off there. That's where Single Page is actually a good thing.
So by going back up under View, coming to Page Display, I'll be able to click back on Single Page, and it'll sort of fit that one page back into the window. Now, there are several other ways to look at documents. If you look under View again and go to Page Display, There's also Two-Up, Two-Up Continuous, and they've added some other things here. Two-Up allows us to look at this document with basically sort of like what they call a spread. It's two pages at a time up, right now I've got it just set at Two-Up, so with my hand tool select if I click and drag and start to move up here, it's not going to let me do anything.
I can use my scroll bar to go between pages, and here's kind of a cool little thing here. You'll notice that if I grab the actual scroll bar marker in this little bar, and drag up and down, it'll show me a little thumbnail of the page I'm going to go to if I let go. So if I come down here and I scroll down, it says page 3 of 3, and I let go, it should take me to the third page. Now you'll notice what it's doing here is basically saying, let me scroll back up here using the scroll bar, it's basically taking the first two pages, putting them next to each other, and just putting the third one down further. Let me zoom out just a little bit here, there's actually a minus up here I can use, if I use the minus, you're going to notice that all it does is basically show me the two pages.
If you come up under View again, come back to Page Display you're going to see Two-Up, like I said Two-Up allows you just to see the Two-Up, now if you want to see more than one spread, they call it, more than one two-page document here, you're going to click on Two-Up Continuous, and what that does is it allows you to see the whole document, or as many pages as you can at that moment. I want to fit these pages back in the window, so what I'll do is click to show one page at a time, and it'll sit inside. Now, something interesting here, if you take a look, it's actually setting it back to Single Page. So that's what that's going to allow us to do, it's going to allow us to basically go back to Single Page. Now there's a couple other things in here as far as the interface is concerned, it's kind of interesting, if you come under View, come to Page Display, if you go to Single Page Continuous, click on Single Page Continuous, that'll allow us once again to scroll the document, you can see that there's actually little gaps between the pages here, just kind of telling you where the pages are.
Now, the interesting thing about using this continuous, though, is this: if you kind of scroll the page, scroll up a little bit here, you're going to notice in the toolbar up top it says one of three, two of three, whatever you've got. Now here's the way this works, when you work in Acrobat, you open a document, if you do something, it's going to do it to the page you have selected in most cases. If I click and drag here, at some point when I have continuous selected, it's going to switch over to two of three, or the next page basically. That basically means that this page is higher than 50% on the screen, that's my way of looking at it.
If you're doing continuous and you do this, and you're going to actually affect the page or change the page, make sure that I'm always looking up here to see what page I'm on. Now, if you come back up under View, and come to Page Display you're going to notice down here it says Show Gaps Between Pages, I click on that, it's going to basically make it so that there are no longer gaps when I choose continuous as a scroll. So if I go to View, Page Display, and I choose Single Page Continuous or Two-Up Continuous, I won't see a gap between the pages. Actually, I like it, it's a nice little feature to be able to just quickly scroll through and see all the pages themselves.
Now, you're going to see Show Cover Page During Two-Up, that's actually a little feature we'll see a little bit later on in another movie, so leave that alone for right now. So a lot of different ways to work with the interface, I'm going to actually go ahead and fit this back in, so I'm going to come back to my button that says click to show a page at a time, it's going to get it back to where it's not continuous, and I've got my page out here. Now just another quick thing about the actual interface out here, a lot of people want to see what size document they've got and, you know, honestly whenever I look at a page, it's relative to nothing, I don't know what size, this thing could be like, four feet across and I won't know it's fit in the window.
To tell a page size, you'll notice I just did it, if you take your cursor and kind of go down to the left hand corner down here, you'll actually see it shows you a page dimension. It's kind of a nice little thing to be able to see that. They used to have that out there in previous versions, I think that was before 6. But now it's sort of subtle, it's sort of hidden in the background there, which is kind of a nice feature. So this has just been a quick introduction to the interface. There's a lot of things we can do, and in the next exercise we're going to go through, I want to talk about the toolbars quite a bit, how to customize, how to move, etc. Some different things to do with that.