Join Garrick Chow for an in-depth discussion in this video interface, part of Acrobat 7 Essential Training.
Lets start off by familiarizing ourselves with the Acrobat 7 interface. I am currently in Acrobat 7 professional but what I'm going to be showing you in this movie also applies to Acrobat standard as well as Adobe Reader for the most part. I'll be sure to point out along the way if there are any differences in the interface between professional, standard and reader. I have opened up a document called Alice dot PDF which is located in my interface folder if you have the exercise files to work along with me. It's just a sample file that I can use to flip around while I'm showing you the Acrobat interface.
Lets start off by taking a look at the bottom of our document window. You will see a series of buttons going along the bottom. I would like to start in the middle with these series of buttons here. These are our page navigation buttons. You will notice that the first two buttons are grayed out. You'll notice when I roll my mouse over the first one you see that little pop up that says first page. This button simply takes me to the very first page of the document. Since I'm on the first page, it's grayed out. I have no other pages to go to by clicking this button. Similar is this button here, which takes me to a previous page, meaning the page immediately preceding the one I'm currently looking at.
Again, since I'm on page 1, there is no previous page, which is, why that's grayed out. You can see right in the middle here that I am on page 1 of 33 pages total. To the right of there, we have our next page button which is not grayed out because there are plenty of pages past page 1. If I were to click that button, you can see it takes me page by page through my document. You might have noticed as soon as I clicked that button the first page button and the previous page button became active. If I wanted to go back a page, I would click the previous page button, or if I wanted to return to the very first page of the PDF, I would click the first page button.
I can click the last page button to go to the last page in this case, page 33. I can also select the pages down here and just type in the page number that I might want to jump to, say page 19 and press enter. It takes me right to that page, page 19 of 33. So those are page navigation buttons. Immediately to the right we have the other buttons here and these are to be confused with your page navigation buttons over here. For instance, this is an arrow pointing to the left.
This is called the previous view button, not the previous page button. The previous view button is comparable to the back button in your web browser, where as the previous page button always takes you to the page that immediately precedes the one your currently looking at. The previous view button always takes you back to the page that you were looking at preceding this one. If I were jumping around in this document, say I started on page 1 but then jumped to page 5, then to page7, then 7, then 9, if I were to hit the previous view button on page 9 it would take me back to page 7, then to 5, then to page 1.
So it doesn't go in order of pages, it goes in the order which I have been viewing my document. Not just that but it also remembers the magnifications I've been viewing my document in. This is going to become a very useful button to you later when your adding links and bookmarks. To its right, we have our next view button, which will only become active if I were to click the previous view button. You can see when I clicked it it jumped me to page 33 because that was the page I was looking at prior to page 19. If I click my next view button it takes me back to page 19 of 33.
You might have noticed here that even though it says page 19 of 33 here you'll notice that on the document itself it says page 18 so there is a slight discrepancy here. That's because if I go back to the first page there is no page number here. If I page forward, you'll notice that page 1 actually starts on the second page which is the cause of that discrepancy between the number that you see on the page and the number that Acrobat displays down here. Later, I'm going to show you how to re-number Acrobats system down here so that it corresponds to the number on the page. Continuing on with our status bar, we are going to move on to the right.
We have these four buttons here and these are known as our page layout buttons. We have single page, continuous, continuous facing and just facing. By default most document will open in single page mode. Just as its name implies here, this allows you to see a single page at a time. If I scroll down to this document, notice I see just one page at a time. If I switch over to the continuous view, and start scrolling, notice I see the pages in an end-to-end fashion.
I see the bottom of this page here and the top of this page here. This can be useful especially if your zoomed in, ill talk about the zoom tools later but let me just click the plus sign here so I can see all of one page at once. If I go back to single page view and I'm scrolling all the way to the bottom, this is a pretty common problem that people run into when they are using Acrobat and they don't have experience using the interface. Lets say I'm trying to look at the bottom of this page. If I click to far, it automatically jumps me to the top of the very next page.
That can be frustrating for some people because if you have something at the bottom of the page that you are trying to see and you click once to far, it jumps you to the next page and then you have to scroll back up. That happened because I'm currently in single page view. If I switch to continuous view, you can see now its much easier to see the bottom of the next pages because the pages are attached in this end to end fashion, so just keep that in mind. To the right of continuous, we have the continuous facing button.
If I click that, this gives me more of a page layout view. I'm going to click this button called my fit page button. I'll be talking about this button later as well but this will give you a better view of this continuous facing view. You can see this is a page layout view where I can see the left page and the right page and if I scroll all the way to the top, it even puts the first page on the right just as if this was a cover of a book. If I do have a document were its important that I can see what It would look like when it's laid out left to right, this is the view for me.
You can see it does have a continuous view meaning that the pages are again attached end to end, top to bottom as I scroll through here. If I did just want to see just 2 pages at a time I can click this final view over here called facing. I just see 2 pages at time and as I scroll down, I still only see 2 pages at a time. Again, the very first pages is over to the right as if it's a cover of a book.
We have two new buttons in our status bar in Acrobat 7, which are these located in the lower left hand corner. We have full screen view and hide tool bars. These are convenient buttons to have if you just want to focus on the document, you don't want to worry about seeing tool bars or any interface elements. You could always go into full screen view before in previous versions of Acrobat but never had this convenient button in the lower left hand corner. Just by clicking that button, it takes me to this full screen view; I can use the arrow keys on my keyboard and toggle through here.
There are lots of other options you have for full screen view and I'll be talking about those more in the section-using Acrobat for presentations. To get out of full screen view, I am going to press the escape button on my keyboard and that takes me back to the Acrobat interface. The second button we have here is the hide toolbars button, which it pops up a message saying I've hidden the tool bars and to bring it back, click that button again. The advantage here is if I'm short t on screen space and I just want to be able to see as much of the document as possible, I can click the hide tool bars button, expand my window a bit and allow more of my document to occupy more of my screen space.
You'll notice when I click that, these other buttons have appeared down here. I have my navigation and magnification tools here just like I saw in the tool bar previously before it was hidden. It gives me the tools necessary to navigate my document without having the tool bar up there so I can use the hand tools and my magnifying tools, which again, I'll be talking about in just a few movies from now, and I have these magnification tools here. If I want to bring the tool bars back, all I do is click that button and it's back. Let me just re-size that so it fits into my window.
Those are the two new buttons that have been added to Acrobat 7. Speaking of the tool bars, that's what these items up here are. These are the tools available to you to help you work with and manipulate your PDF document. If your just using Adobe Reader, you are going to have much more limited selection of tools up here because Reader is just for reading the documents. Unless you are using Reader to view a document that has been enabled for commenting, which I'll be talking about in the section on commenting on PDF documents. These are my default tool bars that I will find in Acrobat 7.
There are a lot more tool bars available, but in the interest of saving screen space they are not going to display all of them all the time for you. You can see the names of some of these by rolling your mouse over the little hash mark on the side of these tool bars. This one is called help, this one is called search the Internet, we have rotate view, and over here we have our zoom tools and so on. I can see more of my tool bars if I go to my view menu, go to tool bars, and all the ones currently displayed have these check marks by them. If I want to bring one up that isn't currently displayed I can choose it, for instance, advanced editing, it pops up right here and comes up as a free floating tool bar, but if I did want to add this to the main tool bar all I would do is drag it in there and dock it in place.
I could also pull it back out and close it. A shortcut for bringing up your tool bars is simply right click or if your using a MAC you can control click in the tool bar area and you see the exact same tool bar options here. In the next movie I will be talking about how to customize your tool bars so I'm not going to spend time on it right now, but be aware, this is where your tool bars are located. If you've used previous versions of Acrobat you might want to dig around in here a bit because there are new tool bar categories and some of the tools have moved into other categories so it's worth exploring if you want to familiarize yourself with the new tool bar setup.
They have also added new task button section here which basically, you can see this is the task button tool bar here so they have different tasks you can perform in Acrobat. Some of the more common tasks being create a new PDF, different ways to create a PDF here, my commenting mark up tasks, sending for review, security, digital signatures and forms. You can come up to the view menu to task buttons and you can see their currently all checked and if I prefer not to see these, I can just uncheck show all task buttons and it will be gone, or I can bring it back, or I can choose to hide individual ones like maybe I never need to worry about using sending for review, it will help me save space and again, I'll get into this in the next movie.
For now, that's the tool bar area. Moving onto the left hand side of our document window, we have several different tabs, some are new, and some have been here for several versions of Acrobat. Generally this area is called the navigation pane and it's currently collapsed. To open it up, all I have to do is click one these tabs for instance, bookmarks, to open that navigation pane up and I'll be talking about bookmarks in the section on bookmarks. As I click through here you can see it gives me these different tabs that will fill in this navigation pane. By clicking on pages, I can see all these thumbnails of all the pages in my PDF document.
This new tab down here is called attachments. Acrobat 7 now features new ways to attach files to a PDF document and we have our comments tab down here. Both the attachments and the comments open up a new pane at the bottom of your window and you can use this little handle here to expand or contract that area. I can just click on the current tab to close that area up. I can also expand or minimize my navigation pane by dragging that left and right. We will be covering all theses tabs throughout the tutorial.
For now, I'm just going to click the current tab to close that navigation pane up. For the most part that is the interface of Acrobat 7. Again, there have been changes to Acrobat 7 that you might have noticed if you've been using previous versions of Acrobat. For instance, down in the lower left corner there used to be a constant display of the dimensions of our document. To now see that in Acrobat 7, I'm going to roll my mouse into that area and you can see now it appears that this document is 5 and 1/4 by 8 1/4 inches.
It will only show up in this particular view if I roll my mouse into that area. Now if I were at a higher magnification where it required a scroll bar to appear on the bottom of my page, like so, when this scroll bar appears now I see the dimensions that are appearing down here. If you were looking at this wondering where the dimensions went, that's how you get to them if there's no scroll bar at the bottom of you page. One other thing you might have noticed is if you previously used Acrobat 6, you might remember there used to be a how to window that would pop up on the right hand side of your page.
Most likely a lot of people found that unnecessary after using Acrobat for a while so now it doesn't open by default. If you wanted to see that pane again, you go to help, how to and choose any of these how to categories like Acrobat essentials, creating PDF's and so on. If I click Acrobat essentials, it opens up the how to window over here on the right and resizes my main document window over here. If you're unfamiliar with this, these are just quick tutorials on how to use some of the most essential or popular features of Acrobat.
For instance, if I wanted to come in here and learn how to insert pages I could click on that and it gives me the steps to do so and I can just navigate my way through here, of course you don't really need this because you are going to be watching all the movies in this Acrobat 7 training so we can just keep that closed and you can see my document window expands again. If you ever need to know how to find that again, just remember its under the help menu, how to and then just choose a category from this menu. So that's the basics of the Acrobat 7 interface, again, it's very similar to Acrobat standard and Adobe Reader.
In the next movie, I'm going to spend some time showing you how to customize the tool bar area at the top of your screen.