Join Brian Wood for an in-depth discussion in this video Zoom tools, part of Acrobat 8 Professional Essential Training.
- [Instructor] Now let's talk about the zoom tools and how they work. Zooming within a PDF document is extremely important. A lot of ways to do this and a lot of reasons why you're going to want to do it. To be able to see documents clearer, zoom into objects, et cetera. Now with a PDF open, you can have any PDF file open you want, take a look at your toolbars. We're going to see a plus and a minus up here. By clicking on the plus allows you to zoom in, clicking on the minus allows you to zoom out. As you zoom in and out you're going to notice a percentage change in a window to the right here. Now that's telling you what percentage of 100% you are zoomed in at. Now if you want to you can actually zoom in to a certain size.
If you select that text in there and actually type in a value, let's say I want to zoom into 100%, I can just type in a number and hit Enter or Return and it will zoom into that percentage, or zoom out I should say. Now to the right of the number there you're going to see a little drop down arrow. If you click on the arrow you're going to notice that there are preset sizes here you can zoom in and out to. Now one thing I love about this program is there's all of things to do in here, a lot of different ways to do stuff. You'll notice 6400%. When I first got in here I was like, why would I ever want to zoom in that far? But believe me, I've used it. I do a lot of print work, I want to be able to see like line weights or if things are connected, close together, et cetera.
Clicking on one of these will actually get you to that percentage. Now if you look below that you're going to see a dividing line here, you're going to see a bunch of different sizes here. We're going to see Actual Size is 100%, Fit Page is the button that's already out here, it's this button button right here, which basically says show one page at a time, so if I click Fit Page it's going to fit the page in my window. Come back under the arrow up there and we're going to see Fit Width, that's the same thing as this button right here that basically says fit the width of the page, so I'll fit the whole width out there. Come back under the arrow again you'll see Fit Height. Sometimes you'll have a document that's wider than it is taller and you just want to be able to see the height of the document.
You can click Fit Height and in this case it'll fit the whole document in, it's an eight and 1/2 by 11 document, but it'll fit the height of the document in. Once more click on the arrow up there and you will see Fit Visible. Fit Visible, this is actually pretty cool. If you have a document, let's say an AutoCAD drawing or a logo, and you threw it on a page and the page is huge, but the logo's really small it'll fit just the visible content on the page out there, which is kind of cool, so it'll zoom into it for you. So just several different ways to zoom out there, to be able to move in and out. I'm going to go ahead and show one page at a time here, click on the show one page at a time. Now in the toolbar you'll also notice by default we're on our Hand tool.
Your Hand tool, like I said before, is a way for you to drag a page around. Now I have the page fit in here, so if I click and drag it won't work. If I zoom in though by using the plus and I can see I've got my page out here, I can click and drag to be able to move the page around. OK, so it won't move it side-to-side, but it'll move it up and down. Now you'll notice also to the right of the Hand we do have what's called a Marquee Zoom tool. A little different from previous versions, got a little extra functionality here. Click on the Marquee Zoom tool, this allows you to work basically one of two ways. If you want to zoom in you can just, with the plus out here, just click anywhere.
Every time you click it zooms in by a set percentage. If you'd like to zoom out, meaning make the page smaller, hold down Control on Windows, Option on Mac, click, and you'll be able to zoom out. Now it just temporarily gets you there. Once you let go of that key it gets you back to the zoom in tool. Now the Marquee tool also works this way, if you'd like to move, like zoom into something really tight, really fast, let's say I want to zoom into the picture of this woman here, I just have any PDF open here. If you click and drag across and let go, making that little zoom window, it's saying zoom into that area right there.
And that'll kind of get pulled up to your face. So it's a nice, easy way to do that. If you try and zoom out doing that sometimes it has some different effects, but we'll keep it out there like that. So what I'd like to do is I'd to fit the page back in the window, so come back up here to your show one page at a time, click that back out there. Now the Marquee tool also let's you do what's called dynamically zoom. It's kind of interesting. Dynamic zoom is a way for you to come in and out dynamically they call it. Now if you come to the Dynamic Zoom tool, you're going to see it right next to Marquee here, if you click on the Dynamic Zoom tool, Dynamic Zoom tool works this way, by clicking and dragging up on the page you zoom in.
Now once you kind of let go it'll smooth the page, it looks a little rough as you zoom. If you click and drag down anywhere on the page there it's going to zoom out. So up zooms in, down zooms out. If you go back to the Marquee Zoom tool, the Marquee Zoom tool does have a little shortcut associated with it. If you don't want to have to go to Dynamic Zoom, and I actually use Dynamic once in a while, if you hold down with the Marquee tool selected the Shift key you can click drag up, click drag down to zoom in and out. Once you let go of the Shift key it actually gets back to the Marquee tool. Once you pick a tool you're kind of on it, you're stuck on it.
What I'm going to do is I'm going to fit the page back in the window here. If I back to the Hand tool, let's say I'm on another tool, I'm on the Hand tool and I'd like to kind of zoom in and out here. If I come out to the page and I'd like to get to the Marquee Zoom tool on the Windows platform hold down Control + Spacebar, on the Mac platform if you hold down Apple + Spacebar that will get you to the actual Zoom tool. It's just a shortcut. That way you can click and zoom in or click and drag to zoom in as well. Now if you'd like to zoom out Control + Spacebar + Alt on Windows will get you to the actual minus sign, Apple + Option + Spacebar will get you the minus sign on Mac, and that allows you to kind of zoom out.
That's just a quick shortcut to be able to get to that tool. If I let go of those keys I'm back on the tool that I was on, and in this case it's the Hand tool. What I'd like to do is show you just one other shortcut that I use a lot. If you want to zoom in and out this is a great one. A lot of Adobe applications allow you to do this one. On the Windows side if you hold down Control, on the Mac if you hold down the Apple key or Command, if you use plus or minus, plus or minus, that allows you to zoom out. So Control + plus, Control + minus on Windows, Apple + plus, Apple + minus on Mac will let you zoom in and out. Nice little shortcut right there. I'm just going to fit this page in the window.
Now there are other zoom tools we can use, a lot of other zoom tools actually, but they're not being shown right now. So what I'd like to do is come up to the Marquee Zoom tool, if you right-click on the Marquee Zoom tool, if you're on a Mac and if you have a one button mouse you can Control + click. I talked about toolbars in a previous lesson, but I didn't quite show this. This is actually a way for you to see all the tools that are on a toolbar. Now if you look under here you're going to see checkmarks, these mean that these are out here, these are available right now, but you'll notice that there are actually other tools underneath here. So for instance, Pan & Zoom, Loupe, or Snapshot. There's a bunch of tools under here.
We're going to take a look at the Pan & Zoom and the Loupe tools. So if you click on Pan & Zoom Window what it does is it basically opens up that tool, puts it in your toolbar, and this is set now as your standard toolbar. So next time you open up Acrobat it'll allow you to see this. Choose the Pan & Zoom Window, and what it does is it opens up this separate little window off to the side here. Now this is kind of interesting, it's almost like a window in a window. You can actually see what's going on here. If you click on the page it's going to go away, so what I'm going to do is come back out here, click on the Pan & Zoom Window, it should show it up again. You're going to notice that there's a plus and a minus once again out here, just like we see in the toolbars.
Clicking the plus we'll zoom in. Now the interesting thing is the Pan & Zoom Window is meant for you to see like a thumbnail of your page and you can zoom in out here and still see the whole page and how everything relates. Now the Pan & Zoom Window also has this red box right here, this box. This allows you to click and drag the box to move up and down, sort of like a little magnifying glass I guess. You can also grab a corner out here and zoom in and that kind of dynamically zooms in on the page. You're making yourself a little zoom window here. Now you can actually kind of drag it around, and sorry, I don't mean to make you sick here, but you can actually drag it where you want to see the page.
And the interesting thing is you can also type in a value here, you can zoom in, zoom out, et cetera. So I'm going to zoom out a little bit here. You can change this little window here. If you look to the right here you're actually going to see a little colored window. If you want to you can change the color, there's a little arrow down there and I can pick a different color. It's going to look a little different on Mac, this little color picker right here, but I can choose a different color right there if I'd like. I can also go between pages here. Now if you take a look there's actually arrows here. I've got an arrow to the left and to the right. Since I'm on the first page if I click an arrow to the right it's going to take me to the second page.
Now I'll be able to see this first arrow here, this takes me to the first page, and it's sort of like a browser, you'll actually notice, or like a video player or something like that, you're going to see there's an arrow with a line, that means go to the last page, and the arrow over here with the line means go to the first page of the document. So you can actually not only scroll between pages, or go between pages, but you can zoom in and out dynamically using this little Pan & Zoom Window. I'm going to go ahead and close up that little window right there. I'm going to go ahead and fit my mine back in here. What we're going to do next is we're going to go through and show you what's called the Loupe tool. So you can hover over one of the tools inside here, I'm going to come back to the Marquee, doesn't have to be the Marquee, I'm going to right-click or Control + click on Mac, and I'm going to go to what's called the Loupe tool.
Come to the Loupe tool, it opens it up, shows it out here. Go ahead and click on the Loupe tool and what happens here is you actually come onto your page, you're going to see a little cursor, it's a little crosshairs type deal. If you just come out here and you'll literally just click on the page somewhere what it does is it opens up this little Loupe Tool window. Now the idea behind the Loupe Tool, it's a little different than the Pan & Zoom Window, this basically says I'm going to keep the page out here still, but I'm going to actually show the zoom area on this side over here, on this Loupe Tool window. A couple ways you can do this. If you click on your page, like I said it's going to suddenly show up a little Loupe Tool window out here, a little zoom window, you can click and drag, click, hold down, and drag, and see just the zoomed in area.
You can also grab the corners of this and kind of make it bigger or smaller to make a bigger window. You'll notice it's actually mirroring it from here to there, so I'll be able to drag this around. So it's sort of like a magnifying glass. You can also change the zoom over here. You can see there's a dynamic little zoom right here, which is changing the size of the Loupe Tool window. Plus I can also, if you take a look, there is actually another tool in here. If I click that's going to allow me to kind of zoom in and zoom out on the left and right here, little zoom in, zoom out windows. And if you want to change the color of this little window right here you're going to notice there is a colored box in here.
If I click on the arrow to the right, like I said, Mac and Windows might look a little different here to be able to pick a color, but you can choose a color. You can also go to Other Color or it's a little different on a Mac, but you can pick a different color. So that allows me to change the color of the window itself, so that way if I go out here and start moving it it should change for me. So the Loupe Tool's a little different. I actually like this one a lot, I use it for a lot of different things I do. A lot of different ways to zoom in, zoom out, lot of different tools. Like I said before, if you turn these on they're on when you start Acrobat next time, so you've got the Loupe Tool. Now if you come to the Marquee, the Loupe, whichever one, and you right-click again you can, if you really want to, show all the tools at once, you can see in this menu here, or just reset the toolbar right there.
Now there is a Snapshot Tool, we'll get to that in a little while here. Like I mention in a previous exercise, I talked about managing your toolbars and the interface, you can show a couple different things like Fit Width and Fit Page in the toolbar as well, so you can show as many of these as you want to, which is a great feature. Zooming inside of here, a lot of different things we can do, a lot of different shortcuts we can use as well. Also, don't forget to use the View menu, 'cause we can basically see that there are Zoom menus under there. One of the things that I like here is the ability to do a lot of different things. Now if you come under View, Zoom there is one thing that we haven't seen yet, it's called Zoom To.
And this is something that I use on certain occasions if I really want to be able to zoom into a certain size, suppose I'm starting to set up a multi-page PDF and I want to zoom in pretty quickly, click on Zoom To, you'll see the shortcut to the right there, it's going to be a little different between Mac and Windows, but if we click on Zoom To it allows me to zoom into a magnification. I do use this. You can go out and actually pick a value, pick a fit value, or you can actually type in a number. Suppose I want to go to 100%, I can type in 100, click OK, and it will be at 100%. One more thing under the View menu, if you look at Zoom again you're going to notice that there is under there something called Reflow.
This is kind of interesting. I just want to touch on this a little bit. Reflow, if you click on it, first time I did it I was like, what is this doing? Click on Reflow, it's going to go through and reflow the document. And this is meant to make it easier to be seen in something like a handheld device. It basically reflows it using what's called tagging, tags the document. You don't have to understand that right now, we'll talk about that in a later exercise. If you have a small PDA or a small monitor, something like that, allows you to more easily read, so you don't have to scroll back and forth. Now if you do this just to look at it right now you can kind of get it back where it was by coming under View, go to Zoom, and just turn it off.
You're going to turn off Reflow and that's a nice, easy way to get it back where it was. There's a lot of ways to zoom in here, a lot of different tools to be able to use, so a lot of things we can use to our advantage. Now in the next exercise we're going to go through, we're going to talk about different window views, different ways to look at things, how to go between pages, et cetera.