We are going to look at working with the navigation panels in a little bit more depth now. The navigation panels are something you're going to need to utilize to be able to better get through your document and also to be able to see what is going on with the document. It's a nice telltale sign to see what kind of both bookmarks, interactive table of contents, what kind of signatures there are, if there is any attached file, etc. So the navigation panels are very important within Acrobat. If you have been following along, what I did was I went View, Toolbars, Reset to reset the toolbars as well as up in the menus, View, Toolbars, Default Labels to get all of our toolbars at the very top of the screen here back to square one.
The navigation panels are very, very important inside of Acrobat. I at least think they are, simply because on the left-hand side of your screen you'll see the Pages navigation panel. And the Pages navigation panel to me is important because you have the ability to see the thumbnails for the pages and if you click on a thumbnail it takes you to that page. So the Pages panel is just so much more than this. It's not just the way to navigate your document; you can also go through and in Acrobat 9 they have changed the interface just a little bit here. Navigation panels have what's called an Option button and it looks like these little gears up here.
And anytime you have a panel that you open by clicking on the icon, the options themselves will let you see a lot of the different things you can do in that panel. So the Pages panel is really important. It does show you a lot of things that you can access within the menus as well, but lot of things I use out here. When you open a navigation panel you'll also see to be able to close it. There is the icon over here. If I click on the Pages icon that will close the panel. By clicking back I'll see that an arrow also appears in the far right here. By clicking the arrow you can collapse that panel, and you see it says Collapse, so you don't have to see it again.
Your navigation panels, like I said, there is a lot in here that you can utilize, are located up in the menu. So let's take a look at that. Looking up under View, you'll see Navigation Panels and you'll see all the different navigation panels available to you. By default you've got several out here including Pages, Bookmarks, digital Signatures and at the bottom we've got our Comments as well as attached files. One of the things about navigation panes that we can do is we can actually reset them. So if you're just joining us, yours may look a little different but we can easily reset them so we all see the same thing.
By choosing Reset Panels, you're going to reset them back where they were when you first ever opened Acrobat and by clicking on the Pages panel, upper left here, it will open up that navigation panel and we could see a lot of different features here. When you open up a navigation panel, just on the right side of the panel here, you see like a little gripper, you can take these panels and make them wider or narrower depending on how much screen real state you need in the document. So for instance, if we have a document with a lot of pages in it and I want to be able to see a lot of the thumbnails to be able to navigate the document, you can drag the gripper just to the right of the navigation panel here, to the right, and it tries to fit more of the pages in there, the page icons. So you can see a few more. When you work with some of these other panels you may want to open up some things that are not available at the moment.
Or close some. To do that, coming under the View menu you will see Navigation Panels. Like I said, a lot available to us. So for instance, let's say I want to take a look at the document and I want to look at the layers available in the document. By clicking the Layers navigation panel, it will actually add it to the panel list on the left-hand side here and show you the panel itself. To close the panel, once again clicking on the icon to the left here in the list or clicking on the arrow in the upper right corner will collapse that. It's still available. And the thing about the navigation panels, as well as I should mention the toolbars, is if you set these the way you want them, opening them, closing them, etc., the next time you open Acrobat these will still be available.
So it kind of remembers what you have done to the workspace out here. Another thing we can do is if you want to work on these navigation panels you might want to not have it docked over here. You might want to do something a little different. So for instance, I've got the Layers panel here. Let's suppose I've got a big document and I want to take a look at the Layers panel, but I don't want to open a panel over on the left-hand side. By grabbing the icon here you can simply drag this out and what it allows you to do is it allows you to basically undock it. You can pull it off the navigation panel. That way you can have several different navigation panels open at once. So I could see my Layers, I could see the Pages and start to work that way.
Now if you want to close that free floating navigation panel, which is kind of just hanging out here, there is a little x in the upper right corner. By clicking on the x it will close that, and I will be able to see that it's no longer available. A nice quick shortcut if you do use navigation panels quite a bit, which I imagine you will, come into Navigation Panel area in the left-hand side here. If you right-click on Windows or Ctrl+Click on Mac you will see that you have the same features as you saw under View, Navigation Panels. So we have a little context menu here, which allows us to open up any one of the panels. You can also easily reset them or you can hide them.
So hide navigation panels. Nice easy way to kind of hide them out there. So choose Reset Panels. That will get them back where they were. It closes them as well, and you've got to leg up here on navigation panels. And it seems kind of silly, but by using them more effectively you're going to be able to navigate your document as well as see what's going on with the document. It's almost like a little telltale history of the file to be able to see what somebody has done, including layers, digital signatures, adding comments, attaching files, that sort of thing. So they are really important in your workflow and it's really important to understand how they react to how you work.
Author
Released
6/25/2008- Understanding the difference between Adobe Reader and the Acrobat family
- Creating PDFs from Office files, web pages, scanned pages, and other Adobe files
- Creating bookmarks and links
- Exporting and batch-process exporting to other formats
- Annotating PDFs and attaching files or audio comments
- Using Buzzword in various PDF workflows
- Setting encryption, passwords, and other security features
Skill Level Beginner
Duration
Views
Q: After scanning a file to PDF, the text is not editable, despite following the steps in the “Editing text” movie. How do I make a PDF with editable text?
A: Text may not be editable after scanning to PDF since most scanners scan a document and convert the contents to a digital image. To check if text is editable, open the PDF and select the Text and Image tool. Position the pointer over the "text" in the PDF, and if a I-beam cursor appears, it's text. If not, it's most likely an image. In that case, the image needs to be converted to text first by choosing Document > OCR Text Recognition > Recognize Text Using OCR, then choosing ClearScan as the method.

Related Courses
-
Outlook 2003 Essential Training
with David Rivers5h 45m Beginner -
Access 2003 Essential Training
with Mark Swift4h 55m Beginner -
Excel 2007 Essential Training
with Lorna Daly5h 13m Beginner -
PowerPoint 2007 Essential Training
with David Rivers6h 29m Beginner -
Publisher 2007 Essential Training
with David Rivers5h 47m Beginner -
Visio 2007 Essential Training
with David Rivers8h 55m Intermediate -
Outlook 2007 Essential Training
with Sean Conrad2h 37m Beginner -
Project 2007 Essential Training
with Lorna Daly3h 59m Beginner -
Access 2007 Essential Training
with David Rivers5h 27m Beginner -
SharePoint 2007 Essential Training
with David Rivers7h 48m Beginner -
Getting Started with Apple Color
with Robbie Carman1h 10m Beginner -
Acrobat 9 Pro: Creating Forms
with Brian Wood8h 37m Intermediate -
Acrobat 9 Pro Essential Training
with Brian Wood9h 34m Beginner -
Artist Series with Hillman Curtis
with Hillman Curtis51m 13s Intermediate -
Creative Inspirations: Margo Chase, Graphic Designer
with Margo Chase1h 18m Intermediate -
Margo Chase's Hand-Lettered Poster: Start to Finish
with Margo Chase14m 21s Intermediate -
Creative Inspirations: Ron Crabb, Digital Illustrator
with Ron Crabb1h 25m Intermediate -
Troika's ABC Brand Campaign: Start to Finish
with Troika Design Group21m 32s Intermediate -
CSS Positioning Best Practices
with Bill Weinman2h 32m Intermediate -
Creative Inspirations: Rick Smolan, Photographer
with Rick Smolan1h 19m Intermediate -
Learning GREP with InDesign
with Michael Murphy3h 45m Intermediate -
Mixing and Mastering with Pro Tools
with Brian Lee White9h 18m Intermediate -
Video Journalism: Shooting Techniques
with Jeff Sengstack2h 4m Intermediate -
Premiere Pro: Color Correction and Enhancement
with Jeff Sengstack5h 6m Intermediate -
Excel 2007: Financial Analysis
with Curt Frye2h 18m Intermediate -
Designing a Book Cover
with Nigel French2h 46m Intermediate -
Screencasting with the Mac
with Christopher Breen1h 51m Beginner -
Creative Inspirations: Ze Frank, Comedic Digital Savant
with Ze Frank56m 1s Intermediate -
Excel 2007: Pivot Tables for Data Analysis
with Curt Frye2h 45m Intermediate -
Excel 2007: Introduction to Formulas and Functions
with Curt Frye2h 26m Intermediate -
Windows 7 Essential Training
with David Rivers6h 31m Beginner -
Excel 2007 Power Shortcuts
with Michael Ninness2h 4m Intermediate -
Photo Assignment: Group Shots
with Derrick Story36m 11s Beginner
-
Introduction
-
Welcome23s
-
-
1. The Interface
-
Understanding the interface2m 21s
-
Navigating PDF documents5m 24s
-
Customizing the toolbars7m 13s
-
Using the zoom tools7m 3s
-
Using the Organizer8m 19s
-
Auto-saving1m 42s
-
2. Creating PDFs
-
Creating a PDF from Word11m 9s
-
Creating a PDF from Excel9m 40s
-
Creating a PDF from the web9m 14s
-
Creating a PDF from a file2m 56s
-
Setting PDF file preferences2m 21s
-
Optimizing a scanned PDF4m 26s
-
-
3. Combining Documents
-
Combining documents5m 20s
-
Creating a merged document6m 56s
-
Creating a PDF Portfolio5m 25s
-
-
4. Modifying PDFs
-
Inserting and deleting pages4m 48s
-
Splitting PDFs4m 12s
-
Renumbering pages5m 20s
-
Adding headers and footers8m 56s
-
Copying content6m 56s
-
Editing text10m 28s
-
Touching up objects9m 34s
-
Using Bates numbering8m 9s
-
Comparing PDF documents8m 13s
-
Setting document properties8m 53s
-
Reducing file size4m 29s
-
Examining a document4m 14s
-
Attaching documents to a PDF4m 40s
-
-
5. Bookmarks
-
Understanding bookmarks2m 16s
-
Creating bookmarks1m 30s
-
Bookmarking specific items2m 14s
-
Nesting bookmarks2m 1s
-
Bookmarking shortcuts4m 3s
-
Bookmarking actions6m 36s
-
-
6. Links
-
Using links3m 25s
-
Creating links4m 41s
-
Editing links12m 18s
-
Using cross-document linking3m 54s
-
Creating destination links6m 36s
-
Using link shortcuts2m 39s
-
-
7. Repurposing Content
-
Exporting images from a PDF8m 34s
-
Exporting text from a PDF4m 23s
-
Exporting to Word6m 55s
-
Exporting to HTML5m 27s
-
Batch-processing an export3m 32s
-
-
8. Collaborating
-
Viewing comments8m 7s
-
Adding sticky notes6m 18s
-
Using the Text Edits tool4m 17s
-
Using the Stamp tool6m 39s
-
Recording an audio comment3m 53s
-
Using the drawing tools9m 37s
-
Attaching a PDF for email review11m 44s
-
Reviewing via Acrobat.com12m 12s
-
Using the Review Tracker8m 6s
-
Reviewing comments7m 6s
-
Summarizing comments6m 10s
-
-
9. Finding and Searching
-
Using Basic Find2m 45s
-
Using Search6m 18s
-
Advanced searching4m 26s
-
-
10. Security
-
Managing security policies5m 56s
-
Redacting10m 7s
-
Conclusion
-
Goodbye19s
-
- Mark as unwatched
- Mark all as unwatched
Are you sure you want to mark all the videos in this course as unwatched?
This will not affect your course history, your reports, or your certificates of completion for this course.
CancelTake notes with your new membership!
Type in the entry box, then click Enter to save your note.
1:30Press on any video thumbnail to jump immediately to the timecode shown.
Notes are saved with you account but can also be exported as plain text, MS Word, PDF, Google Doc, or Evernote.
Share this video
Embed this video
Video: Working with the navigation panels