Join Brian Wood for an in-depth discussion in this video Window views, part of Acrobat 8 Professional Essential Training.
- [Instructor] When working with PDFs, a lot of times you're going to want to zoom into documents, be able to see different parts of a page, etc. But still know where you're at on the page. When you open a PDF, you guys can open up any PDF you'd like, come up under Window, and you'll notice that there is something that says New Windows, was a new feature back a version or two ago. And this basically said, you can create a separate window for the document. Now if you under Window, on Mac some of the commands are going to look a little different. You're actually going to see like a zoom command, but you will see New Window. Click on New Window, and what it does, is actually pops open a separate window for the PDF, which is kind of interesting.
On Windows, what I can do is, come over here to the upper right, and you can see Restore Down. On Mac you can just move the windows around, but if I restore down, or move the windows from the title bar, you can see that there's two separate windows out here. Numbers them, PDF one, PDF two. I'm going to actually maximize that again. You come back under Window, what we can do is, we can either Cascade the widows, or tile them. This allows you to see multiple views of the same document. Cascade is sort of what you might do yourself, by moving the windows around. By clicking Cascade, it makes two smaller windows of the PDF. This allows you to grab the title bars, move them where you need.
You can also grab the side or the corner of the window itself, make it smaller. And you'll notice that the PDF itself is kind of like fitting in there. That's because right now the one I opened is actually clicked to show one page at a time, it's set that way. So it's going to fit it in the window. Now another way to look at your PDFs is this. With two separate windows open, I come under Window again, Cascade, we can also Tile windows. If you come under Tile, you can see Horizontally or Vertically. Click on Horizontal, and what it does, is it tiles them horizontally across. Now I like to look at mine vertically more often, I don't know why, it's just kind of comfortable that way. So if I come under Window Tile, and go to Vertically, it puts them next to each other.
This allows you, just like if we had gone under Window and said Cascade, it allows you to do things like this. Like click on one of the windows, and zoom into that window. You can see a zoomed in version using a marque, whatever you want to do that way. Using your hand tool to move around. And that way, what I do a lot is, I tend to want to be able to zoom into an area, and yet see where I am on the page. Especially if I'm doing work, or editing, or things like that. I can go through and quickly kind of pin point what I'm doing. By tiling, if I come under Window here go to Tile, like I said horizontally or vertically.
The thing about this multi- window thing, meaning creating new windows, etc., is it doesn't work if you're previewing in a browser, if you're opening windows in a browser. So just know that. Now the other things we can do out here, besides tiling, etc., is being able to go through and minimize all windows. On Windows it's going to say, Minimize All Windows. And sorry for that. On Mac it's going to say, Minimize. That will literally minimize the windows, and kick 'em down to your bar. Now you'll also see something called Close All, or Close. That allows you to close all the open windows. All the open windows for this document I should say.
Here's what I'd like to do, you'll notice that I've got several of these open, and they're numbered right here. You can see PDF one, PDF two. If you click back on the Window menu, you're going to notice that all your documents that are currently open, either minimized or showing are right down here. Now I've got anther one open here, we'll talk about that in a minute. But the two that are showing right here actually have numbers at the end. Now, if you'd like to, we're going to close one of these, and here's what happens, the numbers actually start to go away. So if you had four open let's say, and it tiled them out there for you, it would eventually come down to the original PDF name. So what I'll do is I'll actually maximize that again, get it out there.
And I want to fit this in the window, and make it so it's one page at a time. So click one page at a time. Sometimes you're going to want to be able to go through and see, instead of multiple windows hangin' out that you got to move around, you want to actually see different views of the same document. You can do what's called, Split The Window. If you come to Window in the menus, and come on down to Split, click on Split, what it does, it just literally takes your one window and splits it up. So I've got two different views out here. This bar shows up that allows you to be able to drag this thing. I can come to the bar, and basically click up and click down. You'll notice that the pages are actually changing size.
It's because they're set to show one page at a time. They're kind of fitting them in, and keeping 'em fit. Now, like I said, I can move up and down here and see different views. If I want to, let's say I wanted to come to one, I'm trying to look and see the whole page, but I want to zoom into an area. If you click into one of these areas down here, I'll click down here. And come to your, let's say, your zoom. I'll come to plus here, and just click and zoom in. You'll notice that I can zoom into one area. I can also, with my hand tool. Take your hand tool, click and drag. You can drag that page around. That allows you to see multiple views of the single document.
A lot of great ways to do that. A lot of reasons you're going to do that, to be able to zoom in and edit, etc.. Now if you've got a window that's split, and you want to go back to where you were, meaning you want to get back where you were. You come under Window, you will notice that Split has a check mark next it, but you'll also see Remove Split. There's a bunch of ways to do this. You can either click on the word Split, or Remove Split. That'll do it. One more thing here, really quick. Come on out here, if you notice, you can scroll, there are scroll bars out here. So each separate window can be scrolled. I can even grab the little scroll bar icon here and scroll up and down.
That'll allow me to go to separate pages if I'd like. Okay now if I want to remove the split in the window, I can go under Window, and click on Remove Split. That will get rid of it. You could also if you wanted to, some people love shortcuts, that bar that was shown up there, the split, you can just click on it and let go. And that'll get rid of it as well. There is another thing I like to do a lot. If I want to look at a spreadsheet, like an Excel file or something like that. If it's a big spreadsheet, I want to be able to see like, header rows etc.. I've got another document open here that I've have minimized. So I'm going to open that up. I've got it sittin' right down here.
If you'd like to follow along, you can actually go into the exercise files folder, into the interface folder and open up, GCCMarketAnalysis.pdf I've already got this open like I said. Now if you have any spreadsheet you can do this. What it lets you do is, it lets you actually look in what's called the, Spreadsheet Split Window. So if I come under Window here, you'll see Spreadsheet Split. That's tough twister right there. By clicking on Spreadsheet Split, that'll actually open up four little view ares out here, that I can totally go out and actually change views, change sizes, etc.. These bars are totally drag able, you can move them back and forth.
And the whole idea behind this is so that if have a larger Excel or that type of document, and you want to be able to see, let's say, a header row across, let's say multiple columns, and you want to zoom in, you can do that more effectively. So for instance, here's what I like to do, if I come out here with the hand tool, or the scroll bars, it doesn't matter, you can use either or. If I use the hand tool, and I click and drag up and down, it's kind of rough 'cause I can just do it like this, I click and drag up and down. Now if you can't do it, it's probably 'cause you're not zoomed in enough. If you click on the plus here, you'll be able to zoom in a little bit. Go up and down.
You'll be able to notice that you're just scrolling up and down here. The two horizontal windows. Now if you go side to side, and you're good at it, 'cause other wise I can move anywhere. You'll notice that just the top two here, or the one above, it doesn't matter, whichever one you grab is moving back and forth. Now if you use the scrolls bars, it's a little more precise here. Back and forth, side to side, etc.. You'll notice that I got the one scroll bar here. Okay. All right now. What I'd really like to do with this, is I want to be able to see the header row, so what I'll do, is I'm going to take the hand tool and kind of move down a little bit.
I'm going to zoom in. So using the plus I'll zoom in a bit. Move it up. Now if I want to see, let's say I need the zoom in 'cause I want to see this thing okay. And I want to be able to read it. If I take this split window here, and I actually move the split up. I'll pull it up here. What I'm actually looking at is the header row up here, and I'm just concentrating on these two little panels right here. I can drag up, and what it's doing is no matter where I drag, I'm using scroll bars or my hand, it's keeping it so that the header rows are right above the actual columns. That way I don't have to guess. I always have to go back and look etc..
A better way, or another way to do this is, you can actually drag the windows, like I said. Direct these little split panels here, and move these so that, if I zoom in enough, let's say I zoom in a lot here, and I want to be able to see just the columns out here. I move these around. I can make it so that, I get it just right here. Of course I'm goin' across numbers, which isn't very effective. I move it across here. I can get it so that, if I zoom in a lot, or if I have a really wide spreadsheet, I can actually kind of scroll up and down here and see the whole thing. It allows me to easily see that. Now the great thing about the Spreadsheet Window here is, that if you decide, you know what the four thing here, the four window deal is not workin' for me, I don't like that.
You can come to any one of these dividing lines here, and if you want to you can click and let go. Just click on it, tap on it, and it'll actually get rid of it. That way it'll turn you into just like split view here. Okay, it won't turn you into it, it'll turn the view window into it. And that way I can, you know, kind of more easily see what I want to look at here. Now if you want to remove it totally, you can click on the other dividing line here. The other split line. Or if you come under Window, you'll notice Remove Split. If I click on Remove Split, and go back to show one page at a time here, I'll be able to see the whole document. This is a great way to be able to see multiple windows.
Now coming up under Window, again, I'll see that we've got a lot features under there. There is something called Full Screen Mode. Which I haven't touched. We'll do that in an exercise in just a little while here. So in the next exercise what we're going to do is, we're going to talk about the organizer, and how you can use it effectively to organize things.