In this video, learn the advantages of using PDF forms.
- [Instructor] Adobe Acrobat's ability to maintain the look at feel of original documents is one of the main reasons so many companies and organizations have adopted the PDF standard. This ability to accurately replicate original documents is why organizations like the IRS have chosen to use a PDF format to distribute tax forms on the web. Anyone who goes to irs.gov and prints out a tax form ends up with the exact same document as someone who goes down to the local post office and picks up an original copy of the form. But it's possible to make your forms even easier for your end-users to complete. Instead of requiring them to print out the form in order to fill it out, you can use Acrobat's form tool to place form fields into your document, enabling the user to fill out the form on screen. As you're going to see throughout this course, Acrobat includes tools to replicate just about any type of form field that might appear on a form. Not only that, but Acrobat also can enhance PDF forms with features that can't be included on paper forms, like drop down menus, scrolling lists, and fields that automatically perform calculations. PDF forms also allow you to collect the form data electronically. So when someone is done filling out your form, they don't have to print it out and send it to you via mail or even fax. Which, by the way, then also requires you to manually copy the information from the forms by hand, which also increases the risk of human error. But with PDF forms, you can create a button on the form itself that when clicked, sends the form data to you via web server or email. And at that point, you can quickly export the data out of the form exactly how it was entered, and import it into a spreadsheet, or a database, or anyplace else you need to use it. So there's very little reason not to create PDF versions of your forms. It's definitely more time consuming to set up then simply printing out a form and asking people to fill it out by hand and send it back to you, but it will save you time in the end, especially if you expect to be receiving and processing a lot of forms.
- Exporting PDFs from other popular applications
- Creating text fields
- Adding check boxes, radio buttons, and drop-down lists
- Using bar codes
- Using the Form Wizard
- Performing calculations in fields
- Working with signatures
- Distributing forms