Watch this video to learn about some core elements of accessibility that could impact you throughout this course.
- [Instructor] In this course, I'll be showing you how to create accessible PDF files from a variety of different applications. For starters, I'll be showing you how to take an existing PDF file and make it accessible. For this section and the rest of the sections in this course, I'll be using Adobe Acrobat Pro DC, which is the subscription version of Adobe Acrobat. This is sometimes referred to by Adobe as the continuous version, because this version gets updated with new features on a regular basis.
It's important for you to have the professional version of Acrobat DC because the standard version doesn't contain any of the accessibility features that I'll be showing you. Now, there's another version of Adobe Acrobat called Acrobat Pro 2017. This is the non-subscription version of Adobe Acrobat. Although you'll be able to follow along for most of the lessons in this course, some features will be missing as they were released in the November 2017 and February 2018 updates of Adobe Acrobat Pro DC, which is what I'm going to be using, and those features are not included in Acrobat Pro 2017.
From there, we'll move on to creating accessible PDF files from the Microsoft Office applications, primarily Microsoft Word. For this section, I'll be using Microsoft Word 2016 on both Mac and Windows platforms, which ships as part of the Office 365 suite. Lastly, we'll be creating accessible PDF files from Adobe InDesign CC. Now, Adobe InDesign CC has many versions, and I'm going to be using Adobe InDesign CC 2018 with the latest updates applied as of February of 2018.
It's important to pay attention to what version of InDesign you're running as Creative Cloud 2018 introduced a bunch of new accessibility features to InDesign that I'll be discussing. So make sure you've applied the latest updates. One more thing to note when working with the InDesign documents, throughout the files that we're going to be using, I've utilized the TypeKit fonts so that everybody who is a Creative Cloud subscriber will have access to the same fonts that I'm using.
Now, if for whatever reason you're not able to access the TypeKit fonts, what you can do when you open up the documents is simply do a Find Font and replace it with a font that you have on your system. That's simply by going to the Type menu and choosing Find Font, replace it with your own font, and you'll be able to follow along in the same way. The document might just look a little bit differently. When doing the replace fonts in the Find Font dialog box, make sure that you redefine the style as well.
Now, if you're not running the latest version of InDesign Acrobat or the Office applications, which some people may not be for one reason or another, reasons that are often out of your control, you're not out of luck. I have three other PDF accessibility courses on LinkedIn Learning that cover PDF accessibility back to Acrobat 11 and earlier versions of Adobe InDesign and Microsoft Word. So if you fall into that category, jump over to those courses to see how to create accessible PDF files using those versions.
Now, most of the videos in this course are shown using the Windows Operating System. I chose this because at this point in time, the demographic of users who are creating accessible PDF files are using the Windows Operating System and because, specifically, the Office applications provide more features when creating accessible PDFs on the Windows side. If you're a Mac user like I am, don't worry. Most of the things that I show in this course can be accomplished on either operating system, but certain sections do differ, mostly when we get to working with Microsoft Word.
There are some differences between the PDF creation process from Word on Windows and Word on Mac. Fortunately, the latest version of Acrobat DC makes creating accessible PDFs from Word on Mac more similar than the way it had to be done previously.
- What is accessibility?
- The screen reader experience
- Setting up Acrobat DC
- PDF remediation workflow
- Tagging content, including lists and tables
- Adding metadata, bookmarks, and alt text
- Generating a PDF with Microsoft Word and Adobe InDesign
- Creating accessible PDFs from PowerPoint and Excel
- Adding hyperlinks
- Controlling tag and reading order
- Adding cross-references and tables of contents