Join Brian Wood for an in-depth discussion in this video What is Acrobat?, part of Acrobat 9 Pro Getting Started.
If you'd are new to Acrobat 9 or looking to delve deeper into the program, then you probably like to get a sense for how Acrobat can be useful to you. In this first chapter, you will discover Acrobat's many capabilities. Now, you can create PDF files from multiple applications like InDesign, Word, AutoCAD, etcetera. We can also create PDF files from individual files within Acrobat. We can create them from a scanner to be able to OCR and convert them back in the text. We can convert a PDF from a web page and capture things like video, PDF from a clipboard. We can also create what's called a Merged PDF or PDF Portfolio.
We can combine documents like PDFs, emails, video, pictures, InDesign files and compress them into a PDF Portfolio. Portfolio itself contains a lot of different files. It's a professionally designed template that you can change to match your design style or your branding. So right now we have what's called a Welcome Page opened. We can brand this with our own logo, with our information. We also, when we go into the Portfolio, we can see all the different files in here. We can preview files by double-clicking, by opening them, lot of information we can work with in here in the PDF Portfolio.
So once your PDF is made, we can do things like add links. We can add what are called bookmarks. Links can take you to other pages, to other PDFs, and make it easier for people to navigate the documents. So if I click on Links, it will take me to another page. We can also do things like add multimedia. Taking a look up top at the Multimedia Task button, I could see that we can add things like 3D, we can add Flash files which include SWF files, sound, we can also add video. All this stuff can be played directly within the file. Now, if you have Adobe Acrobat Professional Extended, you have extra feature or functionality with 3D, an extra program that allows you to add content or add functionality to your 3D content, as well as a Flash Video Converter, and since the Flash Player is built into Reader and Acrobat, it provides for native playback of Flash video and SWF files.
Now after you create the file, you add different types of content, we can secure the file. By going up to Security, I can see, we have different types of security methods. Most of us will encrypt with a password. It's a simple password protection. You can also digitally sign your document, which makes it so that you'll ensure that nobody has changed the document after you've created it and saved it. There will also be times where you have a PDF and you need to share it with other people, so that they can see it and maybe comment on it. Coming under Comment, we can see that we have the ability to add comments such as markups, things like you would find in Word. Or sticky notes. Some of these I already have out here. Just to indicate where changes need to be made.
We can then share this file with other people using a review process. So we can send for shared review, send this via email. And once we send this out, we can use the new acrobat.com, an internal sever or even email to be able to send this PDF off, share it with them, they can comment on it, and then we can collect all the comments to a single PDF file using this method. Finally, Acrobat has the ability to create PDF forms. So using Standard, Pro or Pro Extended, we can open up files and using the new Form Wizard, we can have it detect form fields for us. This is called auto detection.
So if you open up a file from Word, from InDesign, other programs, it will detect the fields for you. Once you create your form, and it is fillable, we then need to distribute it to people. So using the Forms Distribution Wizard, we can take this form and distribute it once again via different methods. We can distribute it via acrobat.com, you can send it via email, you can also send it on your server. Acrobat.com is a free service available to us right now that allows to upload this so other people can download the form. They can respond to the form. You can then collect that data into one single file, and it's all done through this wizard.
So Acrobat allows you to share ideas through PDF creation, controlling your work using security and other measures. It allows you to initiate and participate in these reviews and comment cycles, and it can easily create fillable forms to distribute.
- Creating PDFs from files, scanned documents, web pages, and more Improving PDF navigation with links and bookmarks Customizing PDF Portfolio templates Distributing and collecting review and form data via email, server, or Acrobat.com
Skill Level Beginner
Q: When creating a bookmark in Acrobat 9 using the Select tool then choosing New Bookmark, the bookmark should be titled after the selected section. Instead, the bookmark is titled "Untitled.” What could be causing this issue?
A: Normally, when using the Select text and images tool to create a bookmark, the bookmark should automatically be named after whatever text is selected. However, there may be security on the file or the selected text could actually be an image. Either one of these conditions would prevent the bookmark from being named properly. If the file is protected, remove the protection or contact the file’s owner. In the case of an image, the bookmark can be renamed by clicking on the bookmark title.
Q: In an Acrobat 9 Pro form, what is the best way to set up form field navigation so that clicking on any row of a table redirects to an associated text box on a different page?