Join Brian Wood for an in-depth discussion in this video Using the zoom tools, part of Acrobat 9 Pro Essential Training.
We are going to take a look at the Zoom tools within Acrobat simply because zooming in a document is really important. If you want to be able to see specific details, being able to zoom out to see a whole page that does not necessarily fit into your window, and a lot of times when people save files you get a zoomed-in version of the file when you open it up at first. So after we go through this you should be able to navigate a document a little bit easier by zooming in and out as well as navigate between the pages because they are somewhat tied intimately. Zooming comes in many forms. We've got a lot of things we can do here. I've got a document open and if I look in my toolbars, if you look up top you will be able to see that we have a plus and a minus up here, these are simple increase magnification or decrease magnification.
By clicking the plus or clicking the minus you'd be able see that we can zoom in and zoom out. You will also see to the right here that we have a Zoom field which allows us to either type in a value or see where we are at right now that's zoom out at 100%. To the right of our zoom field I see an arrow; by clicking on the arrow I will see all the different zoom features we can go to here. Acrobat is pretty incredible, it's an Adobe application so that means you have got a lot of features here, but we are going to zoom to 6400% which is actually pretty crazy, and a lot of times when you do it you're lost in space because if you see what I just did there you don't know where you're at.
So a lot of times you zoom; you zoom in, zoom out and you lose track of where you're. We do have scroll bars in this program like just about any other program, scroll bar on the right-hand side of the interface over here in workspace, scroll bar on the left-hand side, but as you can see by zooming in it really tight it's hard to tell where you're at. We have two buttons up top, which are going to be very useful when you start working with PDF files to be able to get around in the file. You will see the fit-width here, this allows us to fit the width of the page, by clicking that you can see the width of the document fit in, and the second one here is show one page at a time.
Now this is a great button here because if you're looking at a file, let's say you're trying to either see this sort of a presentation or you want to get a look and feel for the whole page you're going to do this. It's sort of a fit-in window if you've used other Adobe application, same kind of feature. There is a big difference here between these two buttons. Clicking Full Window or fit the width basically if you use this Scroll bar on the right-hand side and you scroll up and down, you can see that you can scroll between pages. I like to figure this is like a toilet paper roll because if you take the same kind of go up and down you'll all the pages are kind of just put together and I don't mean to make you seat there.
The second button show one page at a time acts a little differently, and it depends on what you're trying to do here. So click show one page at a time, it fits the one page in a Window but by using this Scroll bar on the right-hand side now and you drag that up and down what happens here is, it only allows one page to fit in a Window. So as you drag you will see nice little thumbnail there, which is kind of neat. So when you drag towards the page it will let you see partial page, when I see the thumbnail I want, I let go and it takes you to that page and it only let's you see one page at a time.
So we have simple zoom in, zoom out by using the plus and minus here, and these buttons here the fit-width as well as the show one page at a time are great way to kind of get back and reset your page. We also have other zoom tools here. The Marquee Zoom tool is I think very important, simply because it allows you to pinpoint an area and zoom in precisely to that area. Choose the Marquee Zoom tool in the toolbars; come to a portion of the page and if you click once it will zoom in by a set amount. If you hold down Control on the Windows platform or Option on Mac you will see you get a minus sign.
By holding that key down it temporarily takes you to a zoom out tool and as you click you can zoom out of the page. Release the key and you're back on the Zoom tool. The Zoom tool that we have here, the Marquee Zoom tool allows us to not only just click to zoom into an area but allows you to click-and-drag to create a zoom box or a zoom area. So let's say I want to see the Table of Contents. Scroll up make sure on the right-hand side here on the Scroll bar is that you're on Page 1. Come to the Table of Contents with the Marquee tool selected, click hold down, drag it across the Table of Contents you will see this nice blue box up here, once I let go you will see that it zooms into that precise area.
So you can quickly and easily get around the file. Clicking show one page at a time will back you out to see the whole page and you can once again zoom into another area by using the same Marquee tool. Now, there are other zoom tools available and I would like to show you these as well. Come up to the menus you will see tools and you will see the Select & Zoom tools. So far we have seen the Marquee Zoom tool, we also have a Dynamic Zoom tool, Pan & Zoom window and a Loupe tool. Choosing the Dynamic Zoom tool. This is a great tool and this was actually created for large CAD drawings but it's useful in any document setting.
Once you get it out there the tool if you click hold down, drag up and drag down you can dynamically zoom in the document. Now, in video sometimes that cuts a little bit but it's pretty smooth when you do it at home, that's a dynamic zoom; choosing tools, selecting Zoom up in the menus we can also see what's called the Pan & Zoom window. Once you open that, this will open up the Pan & Zoom. If you use any other Adobe applications you should be used to this, this is sort of like the Navigator Panel in Adobe Apps; it allows you to both zoom in as well as to navigate pages.
By clicking the plus, I can zoom into an area. You will see the red box out here. Now the red box is what you see out in the document Window. If you want to see a different area you can come to the corner or the edge here, I want to go to the edge, you will see a hand up here, you can click-and-drag and you can basically -- it's sort of like a looking glass to kind of look around the page. If you want to zoom in even further you can also come to a corner, any corner you want, click-and-drag and it allows you to zoom, it's very similar to using the plus and minus here in the Pan & Zoom window. Now if you want to go to different page you will see that you have arrows here to go to previous page or next page, clicking next page will take you into the next page and it's the exact same view area, so you see the same portion of the page.
If you look here you can also see you've got click to go to the first part of their document or the last page of the document. This Pan & Zoom window, this little box here which is red, you can if you want to change the color, maybe that's kind of hard to see, I can change it to a different color, something that's little more contrast on the page and it allows me to click-and-drag to zoom around. I'm not going to do that too many times you're probably going to get to see that. But that's the Pan & Zoom window, nice easy way to be able to get around your document. I use that when I do print production because I can easily kind of get around my document and see different parts to tell what's going out for printing.
Close the Pan & Zoom window and click on the x in the corner there, you will see tools, so you see the Select & Zoom menu here. In that menu we have the Loupe tool. Now the Loupe tool is very similar to the Pan & Zoom window, and as a matter of fact I'm not going to show you this one because it's so similar. The Loupe tool is a little tool, you can go out to your page and it's just the same kind of thing, you've got a little box you can drag around and it shows you the zoomed portion within a separate Window. So most of the zoom tools that we have available to us and you're going to find that as you work with Acrobat you've got a lot of different shortcuts and things you can do, but by going through and using these zoom tools more effectively they are really going to help you to navigate documents as well as find exactly what you need to get around because when you get a large document it's going to be interesting to be able to see what happens here.
- Understanding the difference between Adobe Reader and the Acrobat family
- Creating PDFs from Office files, web pages, scanned pages, and other Adobe files
- Creating bookmarks and links
- Exporting and batch-process exporting to other formats
- Annotating PDFs and attaching files or audio comments
- Using Buzzword in various PDF workflows
- Setting encryption, passwords, and other security features
Skill Level Beginner
Q: After scanning a file to PDF, the text is not editable, despite following the steps in the “Editing text” movie. How do I make a PDF with editable text?
A: Text may not be editable after scanning to PDF since most scanners scan a document and convert the contents to a digital image. To check if text is editable, open the PDF and select the Text and Image tool. Position the pointer over the "text" in the PDF, and if a I-beam cursor appears, it's text. If not, it's most likely an image. In that case, the image needs to be converted to text first by choosing Document > OCR Text Recognition > Recognize Text Using OCR, then choosing ClearScan as the method.