Join Anne-Marie Concepción for an in-depth discussion in this video Recreate an Adobe file from scratch in PowerPoint, part of Managing Conversions Between Adobe CC and Microsoft Office.
- [Voiceover] Let's assume for whatever reason that you really don't want to convert an existing document. Maybe it's just too corrupted to do a good job of conversions, or you just rather start fresh. The idea is that you want to create a new document in Power Point and then bring over your graphics, and your text, and your backgrounds, and so on, piece by piece into Power Point. And that is what a lot of the remaining videos in this chapter deal with. But step number one is creating the Power Point document itself.
Now if you're coming from the Power Point side and you're here trying to figure out how to get assets from the Adobe apps into Power Point and you're very familiar with Power Point, then you probably don't need this video. However, if you have a new upgrade to Office 2016, the size dimensions of new templates and documents are different than previous. So you might want to stick around. So the first thing you're going to do is you're going to go to Power Point and choose File, New Presentation, right? It automatically puts up a blank document in this size.
So the ratio here is 16 to 9. You really don't deal with inches, or pixels, or anything like that in Power Point, because presentations are projected on screen projector, or shown digitally on a monitor or iPad, and they will just scale to fit. The more modern screen projectors and screens that you see at conferences and things are in the 16 to 9 ratio. Even if you went tpFile, New from Template, you'll see that all the templates in Office 2016 are also 16 by 9.
That's different in previous versions of Power Point, new presentations in the templates or in 4 to 3 ratio, which matches something like an iPad. Let me just show you. I actually made a slide in Power Point to show you slide dimensions. So this is what a 4 to 3 slide ratio looks like, and this is what 16 to 9 looks like. If you divide 4 by 3, you'll get the result 1.333, and if you divide 16 by 9, you'll get 1.77.
Why am I telling you this? Because this is the easiest way to figure out should you be choosing a 4 to 3 or a 16 to 9 slide for your presentation. Here we are in InDesign, and this is a new slide we haven't seen yet before, this is a slideshow that I created for an EPUB 3 presentation a couple of years ago. What I'm showing you is that you go to your source document and you figure out what is its current size. In InDesign you can go to File menu, down to Document Setup, and you'll see this is 800 by 600 pixels.
It could say 8.5 inches to 11 inches. It could say centimeters or millimeters. You find in your program what are the current sizes. And then you do the math to figure out which ratio is it closer to: 1.333 or 1.777. On the Macintosh I can just use Spotlight to do that so I'm going to press the keyboard shortcut for it and do 800 divided by 600, handy dandy little calculator, this should be a 1.33, this should be a 4 to 3 ratio.
I probably could have figured out that math from here. But if I had something more complicated, like, let's say, this document, this is an 8.5 by 11, you usually don't want to do portrait size documents, right, for slides, you want them to be landscape. So here I'm going to type in 11 divided by 8.5, and that ratio is still closer to 1.33 than 1.77. So that means that we'd want to do 4 to 3 slides.
It's up to you really. Do you want to match exactly or get very close to what your source document looks like? Or do you want to redesign it to fit what more modern screen projectors show? You'll need to check with the person who is going to be doing this presentation and ask them: how are you going to be showing this? On screen projectors, on your iPad, on your Android? What ratio do you use? And if they don't know, ask them to tell you the pixel dimensions or the screen dimensions and you can do the math.
So the thing is now with Power Point 2016 what if you want to use this dimension? You can change this in a couple places. First, let me just go ahead and open up a template that's 16 by 9, let's do Parcel. I can go to Page Setup. And on the Mac I do it from the File menu, you'll choose Page Setup. And in Page Setup you see this slide is sized for widescreen, that's what 16 by 9 is. You can choose any of these other dimensions, but the one that you're looking for is On-screen Show, 4 to 3.
And click OK. And it resizes. And it also resizes the content in here. Well, it's just resizing the placeholders for now. But if you had content in here you would get prompted if you wanted Power Point to actually scale items for you. So I'm going to bring up this existing 16 to 9 slideshow, The Landon Hotel, and I'll show you the other way that you can change dimensions, and that is to go to the View menu and look at the Master, Slide Master. And then you'll see in the ribbon up here you have Slide Size.
And here I'll choose 4 to 3, and then we'll go back to view the slide. And now the whole thing has been resized to fit. Kind of neat, huh? So that's the first thing you need to do, is figure out which size Power Point file you need to create and then we can start bringing in the content.
She begins with an overview of the major differences between the suites and platforms and between Office for Mac and Office for Windows. From there, she breaks down common challenges such as importing and editing Adobe art and text in PowerPoint, using PowerPoint elements in Adobe apps, integrating Excel data and charts in Adobe apps, and more. Find solutions to your most common challenges, improve your workflow, and get the results you want.
- Understanding essential differences in the way Office and Adobe CC treat fonts, graphics, and color
- Using proprietary Adobe-to-Office conversion software
- Using the "secret weapon," Acrobat, to do conversions
- Editing Illustrator graphics in PowerPoint
- Extracting PowerPoint art for use in Adobe apps
- Creating InDesign tables from Excel spreadsheets
- Importing Excel data into Illustrator's chart worksheet
- Recreating InDesign layouts as editable Word files
- Converting Word art into high-res vector files