Creating a PDF from a Microsoft Office document is easy. In this video, learn how to convert Office files in Windows to PDFs, maintaining notes and hyperlinks, using PDFMaker.
- [Instructor] When you install Adobe Acrobat it adds little macros to the Microsoft Office applications. And you can see up here that entry Acrobat. This makes it really easy to create PDF's. When I click on Acrobat, it wakes up the Acrobat ribbon. Now there are some interesting options here for creating and sharing, performing mail merge on-the-fly, and then generating a PDF, sending for review, soliciting comments, and so forth. But we're going to stick with just the basics here. How do we make a PDF? First, I recommend that you check out Preferences, and I will tell you that the defaults will serve you well. I rarely feel the need to depart from them. But let's take a quick look at them. The conversion settings, standard. That works. I like to see the PDF after it's created, so I always leave this checked. Prompting for the PDF name gives you two things. but it also sort of forces you to see where that file's being saved, so that you don't have to hunt for it later. If there's any document information, such as author and so forth, that gets maintained as well. When I click OK, all I've done at this point is just set up my preferences. Now to really make the PDF, I click Create PDF. And, of course, it asks me where to save it and what to name it. I'll just leave it at the default name. If you're curious about what you get with Options down here, it's sort of a shortened version of what you saw in preferences. I'm fine with them, so I'll click OK, and finally click Save. And here we are in Acrobat, and there's my PDF. Looks fine to me. Now let's see what happens in the other applications. Here in Excel, you can see that there's an Acrobat entry. When I click that, I get the ribbon. It doesn't have as many options as you see in Word, but still, several of them, including Creating and Sharing, and Sending for Review. Once again, I'm going to suggest that you take a quick look at preferences before you embark on making the PDF, And again, I like to see the PDF after it's created. And again, I'm going to see that the defaults are going to work well for you, so I'd suggest that you click OK. Again, we've just set up the preferences, now it's time to set things in motion. When I click Create PDF, I want it to convert the entire document. I'm just going to choose Convert to PDF. It asks me where to save it and what to name it. Again, if I click Options, I get some reduced set of the controls. I'm fine with what it offers me, and then I'll click Save. Now it's very fancy because there wasn't really And now let's take a look at what happens in PowerPoint. Now you can do some really fancy things in PowerPoint, Some of that's not supported by Acrobat. You should know that going in. But let's get an idea of what's going on in this document. To begin with, I'll go up to Slideshow and ask it to play it from the beginning. So as I click, you can see things flying in. Ooh, that's so entertaining. And then as we go from slide to slide, you can see things flying in, fading in, jumping up. So what happens when we make a PDF from this. I'll tap Esc so that we're back into the PowerPoint document, and you'll notice, as with the other applications, we have an Acrobat entry up here. So I'll click that. It displays the Acrobat ribbon, and you can see what your options are. But once again, we're going to stick to the simple stuff. I'm going to click on Preferences. You can see that it looks very similar to what we saw in the other applications. If there is any multimedia in here, you want that to carry through. Now I will tell you that there can be some issues with that, because Acrobat requires that somebody's computer so that can become a little bit of a challenge. But slide transitions, that's a nice thing to maintain, even if we can't have flying text. So I'll click OK, and finally I'll click Create PDF. Once again, name it and save it. Check on the options. Nothing I really need, and then click Save. So here's that converted file in Acrobat, and let's see what's been maintained. It's helpful if we view this in Full Screen Mode, and that's very much like what a slideshow would look like in PowerPoint, and it's the only way we can see transitions. Well first of all, you notice that there was no flying text. There's no fading in here. And that's pretty much it. It's a very simple, clean representation. Doesn't have a lot of that entertaining fun that you see in the PowerPoint presentation, but we could argue that, perhaps, flying text is actually a bit of a distraction. So I think you can how quick and painless it is to take your Microsoft Office content and then turn it into a PDF, that way you can share it with people who don't use Office applications. Believe it or not, there are a few. But you've maintained the look of the original. Everything's faithful to the layout, so with one click, you're ready to go.
- Searching PDFs
- Creating PDFs from Microsoft Office and Adobe CC
- Exporting and Printing to PDF
- Converting a scan to searchable text
- Adding hyperlinks and bookmarks
- Combining multiple PDFs
- Exporting to Word, Excel, and PowerPoint
- Commenting and reviewing
- Building fillable forms
- Protecting content
- Ensuring accessibility