Join Brian Wood for an in-depth discussion in this video Customizing tools, part of Acrobat 8 Professional Essential Training.
- [Instructor] In the last exercise, which was the first one, we talked about the interface for Adobe Acrobat 8. Now let's talk about the toolbars and kind of how to customize them and make them your own. Toolbars are located up at the top here right above a page. If you've got a document open, that's great. You don't have to if you don't want to. Now if you take a look out here, the toolbars, there's several of them that are out here by default. Now, the toolbars are completely customizable like I said and if you look up here you're going to notice that all the buttons are located basically in two rows out here. There's one row up top, one row at the bottom. If you hover over one of the buttons, it's going to kind of give you a tool tip.
Now out here, you're going to see every so often there's a vertical bar. If you hover over the vertical bar, it's going to give you a tool tip, which tells you what that toolbar is. Now, this is the toolbar edge I guess you could say. The interface out here is sort of Office-like and some people cringe when I say that, but actually I like the way it works. They've made it really concise and in Acrobat 8 they've made it so that you can edit the toolbars even further. Take a look up under the View menu and you're going to notice that there's a Toolbars menu item. Looking under here, I'm going to notice that there's a lot of different toolbars in here and the ones they put out here by default are probably the more commonly used toolbars, but that doesn't mean that's it.
If you look under here, you're going to see like File and Find and that sort of thing. To the left, there's a check box or a check mark or some kind of check. That tells you that it's already out there. Now if you'd like to open a new toolbar, if you take a look like let's say we go to one I use a lot, which is called Advanced Editing, click on Advanced Editing and what it does is it opens a toolbar. In Acrobat 8, I'm in Professional, you'll notice that now when you open Toolbars it does this cool little fade in thing. Anyways, just an extra little perk. I've got the Advanced Editing toolbar open. If you want to move it around, we can grab it by the bar up top, kind of basically slide it where we want to.
Now by default when you open a new toolbar, it doesn't automatically open up in the toolbars dock up here, this little dock thing. If you want to, you can place it up there though. If you look out here at the Advanced Editing bar at the top, hovering over it will show you a tool tip, which basically redundancy right there. If you look to the left over here, you're going to see a vertical bar. Vertical bar is for use of being able to drag it around if you want to. If you want to take this toolbar and place it up in your little two rows up here, in the two rows between the two different toolbars, you can either grab it by the bar along the top here or the vertical bar on the left.
Click and dragging will allow you to try and place it up there. You're going to feel it kind of snap. It's going to literally like be a little smaller. Let go, it's going to look a little different between Mac and Windows. If I let go, the interesting thing about it is my screen resolution is a little small so it's not going to quite fit it up there. So what it does is it makes a third row. Now once it places in, once it kind of like docks it in there, you'll notice that there's a vertical bar to the left. Once it's up, you can grab it by the vertical bar and move it. So if I click on the vertical bar on one of these and kind of drag it around, let's say I want to put it up in the second row or the first row. If I click on the vertical bar, drag it up here and put it up in the first row let's say and let go right on the first row, it's going to try and kind of squeeze things to make room.
So it's putting it up there. Now if I take it by the vertical bar again and move it down here to the second row, kind of get it around, it's telling me there's not quite enough room, I can't squeeze things to fit it in. So it's going to stick it in the third row. Now the great thing about the toolbars is if you want to, you can close them, you can get rid of ones you don't need, et cetera. For instance, suppose you don't use Find a lot, I don't know, whatever. If I come to Find here, I'll see a vertical bar to the left. Let's say I want to kick it over to the right. If I click on the vertical bar and kind of stack it over here, it's going to literally just let me move it around where I want to. So you can actually take your toolbars and kind of move them so there's space between, which is sort of a nice feature.
Now, I can also take any toolbar and pull it off of this toolbar area by clicking on the vertical bar and dragging off and it will basically release it. Now, you'll notice that in my case here it actually took the Advanced Editing toolbar and kind of shoved it up to the second row there because it had room. Now if I don't want to use Find, I can actually close the X on Windows or the red dot on Mac and close up that toolbar. I can then take the vertical bars for the rest of these and kind of drag them where I want them and sort of set them in place. Now if I decide I want to open that toolbar back up, I can come up under View, come to Toolbars and I'll be able to see that there are a lot of toolbars under here.
Suppose I closed one and a week later I decide what did I close, am I missing something? What you can do is reset the toolbar. It's kind of nice. Come to Reset Toolbars. You'll notice the shortcut to the right there, a little different Mac and Windows shortcut. Click on Reset Toolbars and what it does is it puts it back to the factory default I guess you could say. Now when you work with toolbars, a lot of things we can do out here. A shortcut for you is to come up to the toolbar area right here and right-click. Now if you're on a Mac and you don't have a two-button mouse you can Control click, that'll do it. If you look out here, you're going to see you've got most of the things you saw under the View menu.
So you can open these, close them, et cetera, check box not, et cetera. You also see Reset Toolbars and one of my favorite out here is you can actually hide the toolbars to get a little bit more viewing area. You have to remember where this is in the menus or the shortcut itself. So if I hide the toolbars, you'll notice it kind of goes away. If I hit F8 or come back to View, Toolbars, I can actually show them again. Now if you're working and you decide you don't want to accidentally bump a toolbar, you can lock them either by going to View or right-clicking out here on the toolbar, Control click on Mac. You can see Lock Toolbars.
Once you click on Lock Toolbars, it allows you not to be able to move them. There's no vertical bars anymore. Now, right-click back in the toolbar area here or Control click on Mac. Turn off Lock so we can kind of work with them. Another feature that I like, if you're kind of new to Acrobat and you're trying to get used to some of these things, you can actually turn on, if I right-click up here, you can actually turn on labels. Go to Button Labels. You're going to see you have Default Labels. That only shows you some. If you go to All Labels, click on All Labels right there, it's going to give you labels for just about every tool. But of course if you have a lot of toolbars out here, going to take up a lot of room.
Now if I right-click back up there in the toolbar area, go to Button Labels, I can also say show me no labels. Now, this is running pretty lean here. So if I click on show No Labels, eventually if you get to know the program so well and you want to fit as many tools up as you can, you can do that. I'm going to reset it. So right-click back in the toolbar area, come to Reset Toolbars, click on that, that should get it back sort of where it was. Now if you take a look right there, it didn't reset the actual button labels. So I'm going to right-click again, come to Button Labels and say let's go back to the default labels and we should be good. That's the resetting of the default labels. Now, here's something new in Acrobat 8.
Absolutely love it. There are tools out here that used to be in previous versions that you can still show. You can actually take your toolbars and customize them even further. If you come to the toolbar menu up here, you're going to see it right there, go ahead and right-click, Control click on Mac, come to More Tools. This is the newer feature here in Acrobat 8. More Tools, it's going to take a couple seconds here, it's going to open up this menu. It allows you to turn on toolbars as well as separate tools in that toolbar, which is actually pretty cool. So if you scroll down here, you'll notice if you've used Acrobat before, there's actually some things that are what you consider missing from the toolbars.
For instance, come down here, scroll down to Page Display Toolbar. You'll notice what used to be called Fit Width and our Fit Page or Fit Window. We're actually missing this Single Page Continuous, et cetera, well at least I consider it missing. If you want to, you can actually turn those back on. If I turn these back on right here, including Full Screen, which I'll explain a little bit later on, and a couple other features out here, rotating, et cetera, and then you click OK, it's actually going to show those again and be your default. So you can customize what tools appear in a toolbar, which is actually pretty cool. Like I said before, coming under View, coming to Toolbars, you can see that we've got the same features out there.
If you want to, you can reset the toolbars, which is what I'm going to do so that we're all kind of on the same page here. So I'll click on Reset Toolbars and it'll get back to the default toolbar state. So a lot of different things we could do with toolbars. In the next exercise, we're going to go through I'm going to talk to you about how to zoom and the different zoom tools and things like that.