Join Brian Wood for an in-depth discussion in this video Creating links, part of Acrobat 9 Pro: Creating Multimedia Projects.
After you've gone through the process of creating your PDF file from any application or from within Acrobat, you might want to take the time to add some interactivity like creating links. So links allow you to link between pages, link to websites and a lot more. To create a link what we need to do is we need to have a PDF file open and saved and then we are going to use our Link tool to literally draw links on the page. So come on up under the Tools menu and we'll see Advanced Editing and we see the Link tool right here. We could keep coming up here every time we want to create a link, but we might want to create a lot of links.
So what we should do is open up Show Advanced Editing Toolbar and I should open up a tool for you, you can use. Now this toolbar can be put up where the rest of the toolbars are by simply dragging it by the Title bar right up here and docking it up there, but I'll leave mine down here. To create a link I'm going to come to the Link tool, click on the Link tool, and it's going to tell you, you need to marquee or draw around where you want to link to occur or happen. So I want it to go around let's say Stores. So if I click-and-drag we can always edit it later, don't worry about that. You can see this blue box.
That's your link area or your hot spot. So wherever you want people to be able to click and go somewhere you are going to draw. Once I let go over the mouse it's going to say all right, let's create the link. Now there are several things you can do here. You can set the Appearance of the link, what it looks like, and you can set the Action. We are going to create a pretty simple link here that simply goes to the next page or the third page rather. First things first, set the Link Appearance. If you want you can set a Visible Rectangle, that literally is a border around your length that you can see. Now if you've got a Table of Contents or in some cases, in text, it might be easier to find these if it's just a word, let's say on the page, you might want to make a Visible Rectangle.
I'm going to make it Invisible in this case and later on we'll take a look at a Visible Rectangle. Highlight Style says when we click on the link what do you want it to do? Now this is actually kind of -- it's kind of cheesy, actually. When you click on the link it's going to literally go and invert the colors within the link. So Stores will become darker, the brown will become lighter, you can Outline, which will put an outline around when somebody clicks. Inset, it will kind of fake, push it in, look like a pushing in button, you can try these it doesn't matter, try whatever you want. I'm going to choose None.
Because we chose Invisible Rectangle the rest of the options are grayed out. So we leave in there. So once we set the Appearance, next thing we need to do is set the Link Action. Now you've got four main actions we can perform. We've got Go to a page view, and that simply means go to another page in the document. Open a file. You can open up a separate PDF file. Open a web page will let you go to a web page and open it up in a Browser or - well, several things you can do there. And Custom Link, this is where it gets crazy. Tons of stuff you could do. We are going to leave it at Go to a page view though, and we are going to set it to go to the third page. So click Next.
This is kind of weird, okay. It's going to tell you go to the page now, literally scroll to it, and then click Set Link. So we are going to a view it's called. So if you go to the Scroll bar in the right over here, and I'm going to scroll down, click-and-drag you can see here our Stores. Now what you want to do here is this. You want to make sure that you've got your view set the way you wanted, and you've got whether it's showing one page at a time or you are allowing it to literally continuously scroll. So you want to set this for yourself, you want to set some kind of zoom here. So I might actually type-in a percentage or if I click the arrow to the right, I can make sure Fit Page is selected and I'll set the link.
So what it's going to do is it's going to come to this page and look at the number up here, what percentage it's going to be and what the Page View is. So click Set Link, and what it does is kind of jarring, and actually takes you back to the first page and says all right, we re done, now let's test it out. So to test out your links, this is something that everybody messes up. You've got to go to the Hand tool, okay, you've got to go to another tool besides the Link tool. So I'll go to the Hand tool, click on that. This is what the end users are going to see; they are going to see basically nothing. But as people get use to work in PDFs over the years they are learning, they can kind of explore and take the cursor out there and hover over, you'll see the entire hot-spot, if you click, it will take you to the third page.
All right, I go back up to the first page I can use the Scroll Wheel on the mouse or I can drag the little Scroll bar on the right over there to get it back up. If you want to create another link we can simply click on the Link tool again, and what's interesting is when you click on the Link tool it shows you every link on the page you've already created, you can kind of see it right there. If you want to, you can click on it, you can move it, and we'll take a look at editing it later on, and if you double- click you'll open up the Link Properties dialog, which I did not mean to do. I click Cancel. To create another you simply click-and-drag to draw. So this is how we create links.
- Working with the new Flash CS4 video integration Embedding and linking to all types of multimedia Creating links, buttons, and other navigation systems Integrating layers and buttons for web page-like effects Adding sounds to complement embedded video action Using buttons and bookmarks to interact with layers
Skill Level Intermediate
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Q: In the Acrobat 9 Pro: Creating Multimedia Projects title, the author adds video controls by adding "skins" to the SWF videos in the PDF. It appears he does this by using the Resources tab in Flash preferences. When trying to duplicate the author’s method, however, the SWFs plays endlessly (loops), unless you right-click and choose Stop from the contextual menu. Is there a tutorial that specifically walks through getting the skins and using them to add the video controls?
A: Skins can be inserted if the file is converted to FLV when adding video into Acrobat Pro Extended. This is detailed in the Chapter 4 video "Converting to FLV.” Otherwise, the skin can be added in Flash before adding the video to Acrobat. Check out the "Working with Video" chapter in Flash CS5 Essential Training.