Join Alicia Katz Pollock for an in-depth discussion in this video Setting data types, part of Access 2007: Shortcuts.
When you create a new table you need to define what types of data each field will hold.…There are a variety of ways to do this, both as you build and on the fly afterwards.…Let's create a new table by going to the Create Tab and then to the Table button.…When I double-click on Add New Field I can enter my field name, LastName.…When I press Tab or Enter, it takes me straight to my New Field and I'll put in FirstName.…Now, when I click back and I look up on my Ribbon, I can see that they came up…with a default data type of Text.…
For my next field, I will enter in Salary, and I will click below, but I want…this to be currency.…So I will go up to the Data Type drop down and change it to Currency.…Notice that some of the data types particularly currency, number, and date and…time offer you additional formatting options.…There is a dropdown to choose common formatting styles, and below that…some number options.…For example, if in the Salary box I enter in 10.25 and hit Tab, because my data…type is currency, it automatically puts in my decimal and my dollar sign.…
Author
Alicia Katz Pollock
Released
2/8/2011- Creating new field with field templates
- Understanding errors
- Filtering data
- Aligning and distributing controls
- Customizing the interface
- Navigating quickly between records
- Speeding up data entry
- Analyzing a table for redundant data
- Creating a multi-field primary key
- Moving records with append and delete queries
- Transforming a query into a PivotTable or PivotChart
- Working with images, charts, and Smart Tags in forms
- Hiding duplicates in reports
- Formatting shortcuts
- Using macros
Skill Level Intermediate
Duration
Views
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Introduction
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Welcome46s
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1. Top Tips
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Using input masks2m 30s
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Four ways to filter data2m 57s
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2. File Management
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Opening recent files1m 49s
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3. Ribbon and Quick Access Toolbar Tips
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4. Interface Shortcuts
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Right-clicking2m 32s
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Using keyboard shortcuts2m 50s
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5. Navigation Shortcuts
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Navigating between records1m 54s
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6. Data Entry and Editing Shortcuts
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Undo and Redo tips2m 26s
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Inserting today's date1m 15s
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Using AutoCorrect1m 45s
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Using concatenated fields8m 56s
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Linking Outlook contacts2m 38s
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7. Table Techniques
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Setting data types2m 15s
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Setting default field types2m 30s
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Using validation rules2m 1s
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Using flag fields2m 6s
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Using an index1m 58s
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Using a datasheet Totals row1m 47s
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Filtering by selection1m 22s
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Resizing columns and rows1m 50s
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8. Relationship Techniques
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Using subdatasheets1m 31s
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Using relationship reports1m 52s
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9. Query Techniques
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Using wildcards5m 33s
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Using IN instead of OR1m 34s
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Changing captions1m 42s
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Finding duplicate records2m 17s
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Using make-table queries2m 23s
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Creating an update query2m 49s
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Using SQL statements2m 27s
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10. Form Techniques
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Creating option groups2m 36s
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Creating tabbed form layouts4m 41s
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Inserting charts3m 39s
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Creating your own smart tags1m 25s
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Hiding fields in printouts1m 32s
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Setting tab stops4m 46s
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11. Report Techniques
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Creating headers and footers4m 50s
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12. Formatting Shortcuts
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Using the Format Painter2m 17s
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13. Macro and Event Techniques
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Using AutoExec macros1m 47s
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14. Database Management Techniques
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Exporting to PDF1m 50s
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Locking files38s
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Conclusion
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Goodbye42s
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Video: Setting data types