Setting additional field properties in Microsoft Access maximizes available space and helps you allocate space wisely, which ultimately speeds up database processing. Understanding and utilizing field properties also gives you the information you need to improve the indexing process, resulting in a more efficient database. This online course demonstrates how to set field properties in your database.
There are a few other field properties available in Table Design View that…are worth exploring.…Let's take a look at them on the Employees table.…I will open that up in the Design View, and the first one I want to look at is the EmployeeID.…Right now it's set to an AutoNumber DataType, and has the Field Size of Long…Integer and the New Values are set to Increment.…Long integer fields store whole numbers only, no decimals, and include a range…from about -2 billion to +2 billion.…So we have plenty of space to grow with this field size.…
For a Short Text field like our FirstName, we can store up to 255 characters.…If you know you only need a certain number of characters, you can make your…database more efficient, if you specify a lower number.…For instance, the State field in our Customers table only needs to store two…letter state abbreviations.…I can change the field size there to 2.…If I leave it set at the default 255, Access blocks out enough space to store…253 characters that I will never need.…
Author
Adam Wilbert
Released
2/8/2013- Understanding table structures and relationships
- Setting primary and foreign keys
- Establishing relationships and maintaining referential integrity
- Sorting and filtering data
- Building queries with constraints and criteria
- Editing table data with queries
- Generating forms from tables
- Adding form controls
- Creating reports with totals and labels
- Embedding macros in buttons
- Repairing your database
- Protecting databases with passwords
Skill Level Beginner
Duration
Views
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Introduction
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Welcome1m 1s
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1. Getting Started
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Key database concepts4m 21s
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Creating the database file3m 25s
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Digging in to Ribbon tabs3m 39s
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Using the Navigation pane3m 36s
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Taking backups47s
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Accessing help1m 8s
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2. Creating Tables
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Importing tables4m 57s
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3. Setting Field Properties
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Setting the default value2m 15s
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Creating lookup fields4m 29s
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4. Organizing Records
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Formatting columns2m 52s
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Sorting table data3m 18s
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Filtering table data2m 21s
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5. Using Queries
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Understanding queries2m 2s
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Building expressions5m 23s
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6. Working with Specialty Queries
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Using update queries3m 21s
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Using make table queries2m 57s
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Using delete queries2m 48s
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Using append queries2m 49s
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7. Creating Forms
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Generating forms from tables3m 10s
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Using the Form Wizard2m 38s
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8. Designing Forms
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Setting data sources5m 39s
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Understanding input boxes3m 31s
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Recording navigation2m 36s
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Adding buttons4m 18s
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Assigning tab order4m 5s
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Creating a navigation form3m 36s
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9. Creating Reports
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Introducing reports2m 15s
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Using the Report Wizard5m 9s
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Creating calculated totals3m 32s
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Creating labels4m 18s
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Adjusting print settings2m 58s
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10. Working with Macros
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Creating macros5m 3s
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11. Integrating Access with the Office Suite
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Emailing with macros4m 4s
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12. Maintaining the Database
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Documenting your work4m 41s
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Creating custom Ribbon tabs3m 35s
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Conclusion
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Next steps1m 6s
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Video: Setting additional field properties