In this movie, Adam explores the grouping and sorting behavior of records in an Access report. With the aid of a deck of cards, Adam shuffles, sorts, and groups the records of five thousand random card draws into logical structures that organize the results by suit, color, and frequency of appearance.
- [Voiceover] Access's way of preparing material…and data for the printed page is through the report object.…Reports take data from tables and queries,…applies formatting and organizational rules,…and bundles all of it together into documents…that are ready to be sent to a printer or a PDF file.…In this movie, we're gonna take a look…at how Access organizes data into grouping…and sorting levels.…If you've ever used the Totals row…within the query then this may seem somewhat familiar…as the concepts are really similar.…Let's get away from the H Plus Sport database…for just a moment here and take a look…at this sample database that's built…around a standard deck of playing cards.…
In this database, I have a table here called Draw,…and if I open it up and take a look on the very bottom,…we'll see that I have 5,000 individual records.…Each of these records represents a random card pull…from that deck of cards.…So for instance, up here at the very top,…the very first card we drew out…of the deck was a six of hearts.…
Author
Adam Wilbert
Released
7/6/2016Then the course dives into reports: creating efficient and readable layouts, grouping data into categories, tying reports to queries, and using conditional formatting rules to highlight key takeaways from the data. Finally, Adam demonstrates how to link forms and reports and print your results, and introduces unique ways to save time filling out paperwork and generating form letters.
- Creating forms with the Form Wizard
- Formatting and aligning form objects
- Combining text boxes
- Adding a header and labels
- Controlling input
- Adding attachments and images
- Linking form controls
- Creating menus and data entry forms for the database
- Building reports
- Creating calculation fields
- Linking forms and reports
- Printing and exporting reports
- Creating a form letter
Skill Level Intermediate
Duration
Views
-
Introduction
-
Welcome1m
-
-
1. Introduction to Forms
-
2. Form Design Basics: Creating an Employee Directory
-
Organize the form design7m 29s
-
Object alignment5m 1s
-
Anchor controls3m 30s
-
Modify form properties6m 4s
-
Combine text boxes2m 42s
-
Add a form header4m 47s
-
-
3. Form and Report Controls
-
Label control6m 22s
-
Lines and rectangles6m 8s
-
Button controls7m 23s
-
Link to external content5m 38s
-
Select data with a combo box9m 37s
-
Attach external documents6m 23s
-
Add images to a form5m 51s
-
Embed a subform control5m 11s
-
Display a chart6m 39s
-
Link form controls6m 18s
-
Edit the Tab Stop sequence4m 35s
-
-
4. Getting Around the Database
-
Create a main menu5m 48s
-
Refine button macros4m 19s
-
Create a data entry form7m 1s
-
Finalize the customer form4m 58s
-
-
5. Report Layout
-
Build a report from a query3m 55s
-
Create calculation fields4m 44s
-
Add a report header5m 7s
-
Segment data into groups5m 45s
-
6. Linking Forms and Reports: Creating a Profit Summary
-
Build the query4m 56s
-
Create the report structure4m 49s
-
Add data to the report8m 54s
-
Connect the form6m 21s
-
Connect the query2m 44s
-
-
7. Printing and Exporting Reports
-
8. Populating Business Documents
-
Prepare the scanned template1m 36s
-
Construct the I-9 report5m 36s
-
Create a form letter5m 22s
-
-
Conclusion
-
Next steps59s
-
Take notes with your new membership!
Type in the entry box, then click Enter to save your note.
Press on any video thumbnail to jump immediately to the timecode shown.
Notes are saved with you account but can also be exported as plain text, MS Word, PDF, Google Doc, or Evernote.
Share this video
Embed this video
Video: Organize records with group and sort