Microsoft Outlook maintains its own database that includes tables of your emails, contacts and other items. Microsoft Access is able to access this information, import it and link to it so it is always up to date. Once this data is imported, you can work with it as you would any other table in Microsoft Access. Watch this online video to learn more about linking to data in a Microsoft Outlook database.
You may not have realized it, but the Microsoft Office suite contains another…great database program.…Outlook maintains tables in its own database of all of your emails, contacts,…tasks and calendar events.…We can dig into that database from inside Access in order to easily bring that…information in from Outlook.…To get your Outlook database you go up to the EXTERNAL DATA tab and choose in…the More group, Outlook folder.…This will start the External Data wizard.…We can choose to import the data into a new table, Append a copy of the records…to an existing table or Link to the data source by creating a linked table.…
By creating a linked table we allow access to keep up to date with what's…happening in Outlook.…When we add a new calendar appointment or a task, Access will immediately see…those changes when we've linked the tables together.…I am going to choose this Link option and press OK.…Now we can see inside of the Outlook database file.…I am going to go into the user account here and choose Inbox and press Next.…
Author
Adam Wilbert
Released
2/8/2013- Understanding table structures and relationships
- Setting primary and foreign keys
- Establishing relationships and maintaining referential integrity
- Sorting and filtering data
- Building queries with constraints and criteria
- Editing table data with queries
- Generating forms from tables
- Adding form controls
- Creating reports with totals and labels
- Embedding macros in buttons
- Repairing your database
- Protecting databases with passwords
Skill Level Beginner
Duration
Views
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Introduction
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Welcome1m 1s
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1. Getting Started
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Key database concepts4m 21s
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Creating the database file3m 25s
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Digging in to Ribbon tabs3m 39s
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Using the Navigation pane3m 36s
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Taking backups47s
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Accessing help1m 8s
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2. Creating Tables
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Importing tables4m 57s
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3. Setting Field Properties
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Setting the default value2m 15s
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Creating lookup fields4m 29s
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4. Organizing Records
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Formatting columns2m 52s
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Sorting table data3m 18s
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Filtering table data2m 21s
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5. Using Queries
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Understanding queries2m 2s
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Building expressions5m 23s
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6. Working with Specialty Queries
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Using update queries3m 21s
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Using make table queries2m 57s
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Using delete queries2m 48s
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Using append queries2m 49s
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7. Creating Forms
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Generating forms from tables3m 10s
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Using the Form Wizard2m 38s
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8. Designing Forms
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Setting data sources5m 39s
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Understanding input boxes3m 31s
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Recording navigation2m 36s
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Adding buttons4m 18s
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Assigning tab order4m 5s
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Creating a navigation form3m 36s
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9. Creating Reports
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Introducing reports2m 15s
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Using the Report Wizard5m 9s
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Creating calculated totals3m 32s
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Creating labels4m 18s
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Adjusting print settings2m 58s
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10. Working with Macros
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Creating macros5m 3s
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11. Integrating Access with the Office Suite
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Emailing with macros4m 4s
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12. Maintaining the Database
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Documenting your work4m 41s
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Creating custom Ribbon tabs3m 35s
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Conclusion
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Next steps1m 6s
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Video: Linking to data in an Outlook database