When you create a Query there are several ways to add fields to the Design Grid. Go to the Create ribbon, and on the far right choose Query Design. Double-click to add the SalesReps table in the Query and then close the window. Hold your cursor over the bottom of the SalesReps table and pull down so that you can see more of your fields. I can add fields to my Query in several different ways. The first is to double-click on the Field and it will appear in the next available column. I'll double-click on LastName and it appears. You can also click in the Field Row right in the grid and use the dropdown and pick the field from there.
I'll choose Address. A third way is to click from the window above and drag it down to the grid. You can aim for the next available empty column, but this method also allows you to add columns you forgot. I can drag FirstName and drop it onto Address. Address will move to the right and make room for the new column. If you do need to reorder the columns, you can always click on this thin gray bar right here when you get a Black down-arrow. I'll let go of my mouse button, then click on that thin bar again, and pick it up and drag. If I want, I can drag it back.
Now, for our last way of adding fields to a Query, first delete all three of these columns. I'll click on the thin bar above LastName, and drag across to Address, and then let go. And then simply click Delete on my keyboard. Now, go up to the SalesReps field list, and double-click on the asterisk. The first column simply says SalesReps.*, but when I go up to the ribbon and then run the Query, all the fields in the table display. Interchanging all of these methods as needed will give you speed as you build your queries.
Author
Released
2/8/2011- Creating new field with field templates
- Understanding errors
- Filtering data
- Aligning and distributing controls
- Customizing the interface
- Navigating quickly between records
- Speeding up data entry
- Analyzing a table for redundant data
- Creating a multi-field primary key
- Moving records with append and delete queries
- Transforming a query into a PivotTable or PivotChart
- Working with images, charts, and Smart Tags in forms
- Hiding duplicates in reports
- Formatting shortcuts
- Using macros
Skill Level Intermediate
Duration
Views
Related Courses
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Access 2007: Queries
with Adam Wilbert2h 8m Intermediate -
Access 2010: Shortcuts
with Alicia Katz Pollock3h 43m Intermediate
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Introduction
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Welcome43s
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1. Top Tips
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Using input masks2m 30s
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Four ways to filter data2m 57s
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2. File Management
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Opening recent files1m 49s
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3. Ribbon and Quick Access Toolbar Tips
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4. Interface Shortcuts
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Right-clicking2m 32s
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Using keyboard shortcuts2m 50s
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5. Navigation Shortcuts
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Navigating between records1m 54s
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6. Data Entry and Editing Shortcuts
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Undo and Redo tips2m 26s
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Inserting today's date1m 14s
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Using AutoCorrect1m 45s
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Using concatenated fields8m 56s
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Linking Outlook contacts2m 38s
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7. Table Techniques
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Setting data types2m 15s
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Setting default field types2m 30s
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Using validation rules2m 1s
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Using flag fields2m 6s
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Using an index1m 58s
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Using a datasheet Totals row1m 47s
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Filtering by selection1m 22s
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Resizing columns and rows1m 50s
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8. Relationship Techniques
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Using subdatasheets1m 31s
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Using relationship reports1m 52s
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9. Query Techniques
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Using wildcards5m 33s
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Using IN instead of OR1m 34s
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Changing captions1m 42s
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Finding duplicate records2m 17s
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Using make-table queries2m 23s
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Creating an update query2m 49s
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Using SQL statements2m 27s
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10. Form Techniques
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Creating option groups2m 35s
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Creating tabbed form layouts4m 41s
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Inserting charts3m 39s
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Creating your own smart tags1m 25s
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Hiding fields in printouts1m 32s
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Setting tab stops4m 46s
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11. Report Techniques
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Creating headers and footers4m 50s
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12. Formatting Shortcuts
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Using the Format Painter2m 17s
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13. Macro and Event Techniques
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Using AutoExec macros1m 46s
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14. Database Management Techniques
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Exporting to PDF1m 50s
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Locking files38s
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Conclusion
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Goodbye42s
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Video: Four ways to add fields to a query