Join Alicia Katz Pollock for an in-depth discussion in this video Finding duplicate records, part of Access 2007: Shortcuts.
Your database is only as good as the data that's entered into it and…unfortunately, we are all human and we do make mistakes.…If you've designed your table structure well, you can eliminate a lot of…incorrect data, but not everything.…It's almost inevitable that you'll eventually find some records entered more…than once, with just a few discrepancies between the fields.…Access has a Find Duplicates query that will allow you to compare records and…identify potential repeats.…Let's say it's the end of the year and it's time to clean up my data.…I can run this query on my Customers table to make sure that no one created two…accounts for the same entity.…
Go to the Create Ribbon and then find the Query Wizard on the right-hand side.…Choose the Find Duplicates Query Wizard and click OK.…We're going to base it on our Customers Table, so I'll click Next.…Now we have to select the fields.…This is the tricky part.…If you pick one that's likely to have variations like the Address field, you're…less likely to find identical records.…
Author
Alicia Katz Pollock
Released
2/8/2011- Creating new field with field templates
- Understanding errors
- Filtering data
- Aligning and distributing controls
- Customizing the interface
- Navigating quickly between records
- Speeding up data entry
- Analyzing a table for redundant data
- Creating a multi-field primary key
- Moving records with append and delete queries
- Transforming a query into a PivotTable or PivotChart
- Working with images, charts, and Smart Tags in forms
- Hiding duplicates in reports
- Formatting shortcuts
- Using macros
Skill Level Intermediate
Duration
Views
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Introduction
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Welcome46s
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1. Top Tips
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Using input masks2m 30s
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Four ways to filter data2m 57s
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2. File Management
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Opening recent files1m 49s
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3. Ribbon and Quick Access Toolbar Tips
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4. Interface Shortcuts
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Right-clicking2m 32s
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Using keyboard shortcuts2m 50s
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5. Navigation Shortcuts
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Navigating between records1m 54s
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6. Data Entry and Editing Shortcuts
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Undo and Redo tips2m 26s
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Inserting today's date1m 15s
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Using AutoCorrect1m 45s
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Using concatenated fields8m 56s
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Linking Outlook contacts2m 38s
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7. Table Techniques
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Setting data types2m 15s
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Setting default field types2m 30s
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Using validation rules2m 1s
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Using flag fields2m 6s
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Using an index1m 58s
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Using a datasheet Totals row1m 47s
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Filtering by selection1m 22s
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Resizing columns and rows1m 50s
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8. Relationship Techniques
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Using subdatasheets1m 31s
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Using relationship reports1m 52s
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9. Query Techniques
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Using wildcards5m 33s
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Using IN instead of OR1m 34s
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Changing captions1m 42s
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Finding duplicate records2m 17s
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Using make-table queries2m 23s
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Creating an update query2m 49s
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Using SQL statements2m 27s
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10. Form Techniques
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Creating option groups2m 36s
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Creating tabbed form layouts4m 41s
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Inserting charts3m 39s
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Creating your own smart tags1m 25s
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Hiding fields in printouts1m 32s
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Setting tab stops4m 46s
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11. Report Techniques
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Creating headers and footers4m 50s
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12. Formatting Shortcuts
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Using the Format Painter2m 17s
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13. Macro and Event Techniques
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Using AutoExec macros1m 47s
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14. Database Management Techniques
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Exporting to PDF1m 50s
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Locking files38s
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Conclusion
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Goodbye42s
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Video: Finding duplicate records