One of the most important steps in creating a Microsoft Access database is documenting your work. This enables you or the next person who uses your database to better understand how it is configured. In this online video, you will learn about the various locations where you can add descriptions to the different database objects in Microsoft Access.
The only thing worse than opening up an unfamiliar database and realizing that…you can't figure out what the creator was thinking when they put it together,…is opening up a database that you yourself created and not remembering why you…did it the way you did.…I'm a big proponent of keeping a detailed documentation trail inside of the database file.…Fortunately, Access provides lots of opportunity for you to leave notes to the…next database designer that has to follow in your footsteps.…First, let's go ahead and open up the Customers table.…I'll right-click on it, and switch directly to Design View.…
Each field has an Optional Description area where we can type a note describing…the type of data stored.…For instance, the two notes we put in earlier.…The State is a Two letter state abbreviation and the EMail is their…primary contact e.mail.…This Optional Description area is a great place to store any specific notes on…the formatting or requirements of each data field.…I'll go ahead and close this table.…
Author
Adam Wilbert
Released
2/8/2013- Understanding table structures and relationships
- Setting primary and foreign keys
- Establishing relationships and maintaining referential integrity
- Sorting and filtering data
- Building queries with constraints and criteria
- Editing table data with queries
- Generating forms from tables
- Adding form controls
- Creating reports with totals and labels
- Embedding macros in buttons
- Repairing your database
- Protecting databases with passwords
Skill Level Beginner
Duration
Views
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Introduction
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Welcome1m 1s
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1. Getting Started
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Key database concepts4m 21s
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Creating the database file3m 25s
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Digging in to Ribbon tabs3m 39s
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Using the Navigation pane3m 36s
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Taking backups47s
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Accessing help1m 8s
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2. Creating Tables
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Importing tables4m 57s
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3. Setting Field Properties
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Setting the default value2m 15s
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Creating lookup fields4m 29s
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4. Organizing Records
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Formatting columns2m 52s
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Sorting table data3m 18s
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Filtering table data2m 21s
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5. Using Queries
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Understanding queries2m 2s
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Building expressions5m 23s
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6. Working with Specialty Queries
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Using update queries3m 21s
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Using make table queries2m 57s
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Using delete queries2m 48s
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Using append queries2m 49s
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7. Creating Forms
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Generating forms from tables3m 10s
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Using the Form Wizard2m 38s
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8. Designing Forms
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Setting data sources5m 39s
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Understanding input boxes3m 31s
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Recording navigation2m 36s
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Adding buttons4m 18s
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Assigning tab order4m 5s
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Creating a navigation form3m 36s
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9. Creating Reports
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Introducing reports2m 15s
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Using the Report Wizard5m 9s
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Creating calculated totals3m 32s
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Creating labels4m 18s
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Adjusting print settings2m 58s
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10. Working with Macros
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Creating macros5m 3s
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11. Integrating Access with the Office Suite
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Emailing with macros4m 4s
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12. Maintaining the Database
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Documenting your work4m 41s
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Creating custom Ribbon tabs3m 35s
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Conclusion
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Next steps1m 6s
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Video: Documenting your work