Changing views

You know OneNote is one of those programs you're likely to use throughout the day at various times, sometimes in conjunction with other programs. If you want to grab content from a Word document and place it into your Notebook, well in that case, some of the different views you have access to will come in handy in different scenarios. So let's take a look at them now. Now, in the previous lesson we created a brand new notebook and if you weren't following along, just create a new notebook and grab some information. We grabbed this from a Word document. You can see the name at the top, Identity Branding and Style Guide, that is the name of our brand new page here, and as we scroll down, you can see there are sub-pages and this is all the information that came from a Word document.

We're looking at what's called the Normal View right now. OneNote is taking up the entire screen. We have access to our ribbon tabs even though the ribbon is collapsed. We see our contents down below and a navigation pane over here on the right-hand side where we can move through the pages, even add new pages if we wanted to. But let's go up to the View tab now, and take a look at another View. The three views up here over here on the left-hand section called Views. Let's go to Full Page View. If you want even more real estate, no tabs, no ribbon across the top, you're simply working on your content, you have access to it all here.

There are some options over here as you can see for switching sections and pages in notebooks. There's a button up here for switching back to Normal View if you wanted to, and then some navigation buttons here. We have an Arrow pointing left, an arrow pointing right for going through the various pages. So, it just gives you an opportunity to see more on your screen and have more content at your fingertips. We can also go to the very top center where we see the three dots. Click there and you'll get temporarily that information that disappeared when we switched to Full Page View like your ribbon.

Including the View tab which we can click and now we're going to explore that third option which is Dock to Desktop. And in this case, what's going to happen is, you won't only be adjusting your OneNote window, you'll be adjusting other windows that you might be working in. For example, if you wanted to work in Microsoft Word, locate content and drag it over into OneNote, this is ideal. Let's click Dock to Desktop. As you could see OneNote is docked over here on the right-hand side. Anything else that's running in the background is also docked.

You can see it's resized so they are side-by-side. I have Microsoft Word running. You can launch Word if you like, it's going to look like this. I have a file open called Identity Branding Alignment, maybe there's something in here that I want to take and drag over into OneNote. So all I need to do is use my little navigation buttons to get to the page. There's Font Usage for example, and maybe I want to take this note and drag it over there. So, I'll click inside my Word document. Click and drag over the paragraph. Watch what happens when I click and drag over to the other side, you'll see a little Plus (+) sign.

I'm about to copy it into my OneNote Notebook. When I let go, see it takes a second and by default, we get this message about Linked Note Taking. So whenever it's docked, what we're doing is linking to this document. Now, if you don't want to see that message again, you can click the checkbox next to it or just leave it and click OK. And now, we have a new note over here in OneNote and we can adjust that. We can size it for example. And all we've done is we've linked to our word document that's running simultaneously in this docked view.

So that's a cool option and you'll see the Link icon that appears up here as well. Linked Note Taking is enabled. Click the dropdown if you wanted to Delete Links on this page at any time. All right. Let's switch back now. We'll click the double diagonal arrow, which will take us back to Normal View. That's where we started, it is the default view. So, what we're looking at now is OneNote in a full screen window but we also have quick access to our ribbon across the top our Quick Access toolbar, any of the tabs for the various sections in our Notebook and our navigation pane down the right.